Event Sales & Planning Coordinator

Meeting And Special Events Coordinator

Are you a dynamic and detail-oriented individual with a passion for creating unforgettable events? Join our team as an Meeting and Special Events Coordinator and embark on an exciting journey to bring extraordinary experiences to life. In this role, you will work closely with our talented event sales and planning team, assisting in the coordination and execution of exceptional events. With your high energy, enthusiasm, and organizational skills, you will play a vital role in ensuring the success of weddings, conferences, galas, and more while performing a variety of skilled administrative and clerical support work for the department. Greets visitors, returns calls on behalf of the team assembles and disseminates event order information, prepares sales/catering files, arranges appointments, and is part of the day to day operations of meeting, weddings, and special events If you thrive in a fast-paced environment, possess exceptional customer service skills, and have a flair for creativity, we invite you to apply and be part of our team that turns dreams into reality.

Join our team of passionate event professionals and contribute to creating extraordinary experiences for our clients. Apply now to become an Meeting and Special Events Coordinator! Let your creativity shine and make a lasting impact on memorable events!

Responsibilities

• Administrative support to Conference Services Managers and Wedding Managers
• Weekly and Daily Distribution of BEO's and Resumes
• Create planning visit site forms for both Conference Services and Wedding Managers, Distribute
• Attend select planning and site visits on an as needed basis
• Attend Pre-Convention Meetings and offer support to meeting planners while on site
• Create BEO's for all in-house events
• Create event orders and distribute as directed by Catering or Conference Services Team Members.
• Assist on Corporate and Wedding Events on an as needed basis
• Manage, arrange and distribute information to facilitate all internal meetings at hotel.
• Answer and direct all service/sales/catering phone calls.
• Maintain work areas neat and organized.
• Maintain a good working relationship with other departments, employees and guests.
• Prepare, confirmations, thank-you letters, rooming lists.
• Prepare electronic files in Sales and Catering database, update and manage file as directed.
• Report all unsafe conditions immediately.
• Type letters, reports, forms.
• Maintain and keep all phases of the filing system current.
• Order or arrange V.I.P. amenities Frequently. Identify and attempt to solve problems.
• Greet Visitors
• Record, type, and distribute notes of meetings.
• Attend mandatory meetings as assigned.
• Complete other duties as assigned by supervisor to include cross training.
• Develop and maintain filing system.
• Be available on weekends to help the wedding team with weddings and special events.
• Distribute contracts, memos, to assigned individuals.
• Log and maintain file on documents such as reader board surveys, pre-cons, celebration letters.
• Order office supplies.
• Responsible for computation for the month-end reports

Qualifications

• One year front office, reservations, sales, and/or catering experience preferred
• Food/Beverage Service Worker Permit, where applicable
• Basic computer skills
• Read, write and speak English fluently
• Valid driver's license, where applicable
• Meet minimum age requirement of jurisdiction
• Ability to communicate effectively with the public and other Team Members

Benefits

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.