Part-Time Administrative Assistant (Remote)

About the job Part-Time Administrative Assistant (Remote)

The ideal candidate will be extremely detail oriented, creative, energetic, curious, and born to multitask. This is a chance to partner with a founder of a growing company and help build and develop systems and processes from an early stage.

While this is a 4 month contract position to start, it could easily extend and grow for the right candidate!

Core Responsibilities

• Work 1:1 with the CEO and founder of the company to help manage administrative tasks for him and his team of 16 contractors.
• Handle requests and queries appropriately.
• Arrange meetings and appointments, and catering for meetings as needed.
• Make travel arrangements for contractors and visits as needed.
• Enter service request in mhelpdesk software and follow through with the service event until completion.
• Monitor bids that are won or loss.
• Build and records processes across all aspects of the business - HR, Project Management, SOPs, Onboarding, ETX.
• Help take the admin duties off the shoulders of the CEO and handle data entry (logging calls, inputting data, using service software, tracking POs, receipts, etc.).

Qualifications/Skills

• 5 years of experience as an executive administrative assistant, senior executive assistant or in other secretarial position.
• Full comprehension of mHelpdesk software and procedures.
• Proven history of quick response time to client or coworkers requests and admin needs.
• Exemplary planning and time management skills.
• Strong experience working independently.
• Up-to-date with advancements in office gadgets and applications.
• High level verbal and written communications skills.