Purchasing Specialist

Department: Finance
Reports To: FinanceDirector
Position Type: 1FTE, 40 Hours/Week, Non-Exempt
Work Type: InPerson
Salary Range: $23.50- $24.91 per hour, DOE
Salary Note: Bilingual candidates are eligible for an additional $1.50 BilingualDifferential. This BilingualDifferential is not included in the salary range above.
Benefits Available: Readmore at
Agency Overview: Readmore at
External Applicants: Apply directly through our website, via the Agency Overview link. All applicants must submit a complete jobapplication, supplemental questions, and resume via the job portal to beconsidered.
Internal Applicants: Apply via email, following the emailed application instructions

Position Summary: The Purchasing Specialist position is computer intensive andrequires excellent communication and organizational skills. This position issupervised by the Finance Director and provides purchasing support to thenonprofit's internal direct services staff, focused on providing aid toclients.

There are two purchasing specialist positions within HIV Alliance.This position will manage agency credit cards, ensure that usage is in linewith agency policies and procedures, and reconcile credit card statements withAP transactions. Both Purchasing Specialists will be cross-trained on theothers focus for coverage as needed.

Essential Functions and Responsibilities:

• Simultaneously usesmultiple computer software
• Demonstrateintermediate/advanced Excel skills
• Manage purchasing andreceiving for the agency from ordering through reconciling
• Directly communicate withvendors due to order changes, discrepancy, late product, etc.
• Keep personnel notifiedregarding order status
• Project expense tracking
• Utilize purchasingsoftware - updating users, product data, and controls
• Back-up other PurchasingSpecialist, as needed
• Maintain purchase orderrecords in accounting software
• Provide training andsupport to staff regarding purchasing and receiving
• Maintain sensitive andcritical documentation
• Job duties will expandas needed and as knowledge and ability is demonstrated
• Abilityto work well with others, handle stress appropriately, have reliable attendance
• Abilityto use personal cell phone to run agency phone system software, MFA, etc.
• Other tasks as assigned,including training/cross-training other staff as needed

Required Qualifications:

• 2 years or more of related experience
• Associates degree in Accounting (preferred)
• Excellentattention to detail
• Abilityto work in a fast paced, high impact environment
• Abilityto be a good teammate and to work independently
• TBtest (provided at agency)
• ValidOregon driver's license, or valid out of state driver's license with the abilityto get an Oregon driver's license within 30 days of establishing residency inOregon, and a driving record sufficient to be covered by agency auto insurancepolicy
• Abilityto pass agency criminal background check

Professional Competencies:

• InterpersonalCommunication & Conflict Management (proactively communicateseffectively, listens carefully to others, exhibits acceptable standards ofconduct, deals effectively with others in difficult situations, works to reducetension & conflict)
• OrganizationalAwareness (takes time to learn about agency culture, policies, andprocedures; recognizes and balances the interest and impact of one's departmentwith those of other departments, programs, and the agency as a whole)
• EmbracesChange (actively identifies problems and opportunities for change,implements solutions where appropriate, maintains effectiveness & adjustswell when experiencing changes in work tasks, environment, processes, andrequirements)
• Livingthe Agency Vision & Values (demonstrates anunderstanding of agency vision and values, keeping the vision and values at theforefront of decision making)
• Client& Customer Focused (keeps client and customer needs aprimary focus; develops and sustains productive relationships with clients,customers, & partners)
• ValuingDiversity (appreciates and leverages the capabilities, insights,& ideas of all individuals; works effectively with individuals of diversestyle, ability, & motivation)

Physical Demands:

Whileperforming the duties of this job, the employee is required to

• Repetitivelyuse hands, including grasping, twisting/turning of wrists, and finger dexterityto perform various necessary clerical duties, such as typing and writing.
• Frequentlyuse arms, such as pushing & pulling to open/close drawers, cabinets, etc.
• Sitand/or stand for extended periods of time at an assigned station
• Bend,stand, & reach to be able to transport clients and to lift and carry up to25 pounds for tasks such as building kits & assembling testing/educationalmaterials.
• Usecontinuous clarity of vision at 20 inches or less for processing of paperwork

Thephysical demands described above here are representative of those that must bemet by an employee to successfully perform the essential functions of thisjob. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functionsof the job.

Working Conditions, Travel, andEnvironment:

Theduties of this job require individuals to be able to work in non-traditionaland community-based settings. Additionally, the duties of this job include travel to other locationsnecessary to complete essential job functions, including the ability totransport self to job-related events and locations. This role requires regularreliable attendance, including:

• Abilityto work flexible hours, including early mornings, evenings, and weekends
• Abilityto work 4-5 days per week for a minimum of 40 hours per week
• Abilityto work in loud, crowded, busy, or escalated environments
• Abilityto drive at night and during various weather conditions safely