Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a meticulous and detail-oriented Accounts Payable Specialist to join our team. This role involves managing the accounts payable processes, ensuring timely and accurate processing of invoices, and maintaining excellent vendor relationships. This is a fantastic opportunity for individuals looking to advance their accounting career, especially those with education in accounting or finance.

Responsibilities

• Match and enter accounts payable invoices accurately and timely.
• Process non-purchase order invoices, ensuring products were approved and received before coding to the correct general ledger accounts.
• Process purchase order accrual invoices, verify pricing accuracy, and work with purchasing and receiving to resolve discrepancies.
• Review vendor statements, accounts payable aging reports, and accrual reports.
• Follow up with vendors and employees to resolve outstanding items and discrepancies.
• Prepare weekly accounts payable check runs, including gathering invoices and reconciling against accounts payable aging reports for Accounting Manager review.
• Prepare quick checks for accounts receivable overpayments as needed.
• Compile and reconcile monthly prepaid and accrual schedules.
• Maintain monthly use tax documentation and reporting.
• Manage spreadsheets related to maintenance, fuel, trade shows, and other company expenses.
• Review, reconcile, and code credit card charges to the appropriate general ledger accounts.
• Assist with reconciliations and audit support.
• Set up new vendors after obtaining vendor information forms and W-9 documentation.
• Ensure vendor 1099 information is entered accurately and prepare annual 1099 forms.
• Provide administrative support by answering phones, filing documents, maintaining records, handling mail, and running company errands.
• Provide cross-functional support in areas such as accounts receivable, purchasing, internal IT issues, and global shop support.

Essential Skills

• 3+ years of accounts payable experience or a Bachelor's Degree in Accounting or Finance.
• Experience supporting month-end processes and coding invoices.
• Proficiency in processing non-purchase order invoices and understanding of debits and credits.

Additional Skills & Qualifications

• 1+ year of 1099 processing experience.
• 1+ year of accounts receivable experience.

Work Environment

The team operates within a pleasant corporate office environment, providing each member with their own workspace. You will sit directly with colleagues who will be integral in your training and daily collaboration. This setting supports a cohesive team dynamic and offers an excellent opportunity to be an integral part of the accounting team.

Job Type & Location

This is a Contract to Hire position based out of Mankato, MN.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mankato, MN.