Front Office Coordinator

Benefits: Free lunch when working Opportunity to make a meaningful impact every day Supportive, purpose-driven work environment 401(k) Competitive salary Dental insurance Flexible schedule Health insurance Paid time off Training & development Tuition assistance Vision insurance Monday–Friday | 8AM - 4:30PM | 40 hours per week Job Overview Rainbow Acres is hiring a Front Office Coordinator who serves as the voice and heart of Rainbow Acres, creating a warm, mission-centered first impression for callers, visitors, volunteers, and Ranchers. This role ensures smooth front office operations by receiving and distributing communications, coordinating supplies and equipment, and providing administrative support across departments. Every interaction reflects the dignity, compassion, and purpose at the core of the Rainbow Acres community. About Rainbow Acres Rainbow Acres is a Christian community with heart, empowering adults with developmental disabilities to live with dignity, purpose, and fulfillment directly supports this mission. If you’re looking for a Front Office Coordinator job with purpose, join Rainbow Acres and help nourish a community where your work truly matters. Key Responsibilities Manage multi-line phone system, route calls, provide accurate information, maintain directories, and coordinate messages with a professional, friendly tone. Welcome and assist visitors, vendors, and volunteers; manage check‑ins; maintain a clean lobby and up-to-date materials; support resident‑approved visitor lists. Handle all incoming/outgoing mail, pick‑up post‑office mail weekly, and coordinate shipping via FedEx/UPS. Maintain office equipment, order supplies, and support vehicle scheduling, tracking, and reporting. Manage petty cash, process invoices and receipts, support clerical needs, track volunteer hours, and assist with printing and mailings. Organize resident and Rancher trips, manage registrations, payments, itineraries, records, and communications, and train staff on front desk procedures when needed. This is a safety‑sensitive position requiring strong attention to detail and accountability. Qualifications High school graduate or GED with a minimum of three years of related experience, resulting in strong working knowledge of office procedures and systems such as word processing, managing files and records, and office equipment. Excellent communication skills with the ability to work with a diverse population. Solid organizational skills with the ability to effectively multitask. Demonstrated ethical behavior, professionalism, and respect for residents. Alignment with a Christian, faith‑based mission preferred. Final candidates will be required to submit to our security clearance process. #J-18808-Ljbffr