Project Administrator

Job Description

Job Description

Job Title: Project Administrator Job Description

This contract Project Administrator role provides administrative support to electrical construction site operations by managing onboarding and clerical tasks in a busy trailer office environment. Over an 8-week assignment on a high-profile project, you help ensure that tradespeople are onboarded efficiently, records are maintained accurately, and office processes run smoothly. This position is suitable for an experienced administrative professional and may also be a strong opportunity for a college student or intern seeking exposure to construction operations and project management.

Responsibilities

• Assist employees and tradespeople with orientation and gather all required information for onboarding and payroll.
• Use internal onboarding software to process new hires and maintain accurate, up-to-date basic spreadsheets.
• Coordinate closely with project managers and payroll staff to ensure timely and accurate onboarding and payroll processing.
• Serve as the primary point of contact for tradesmen during the onboarding process, answering questions and guiding them through required steps.
• Maintain organized electronic and paper records, ensuring compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion and in accordance with established guidelines.
• Support general office functions within the construction trailer, including clerical tasks, document handling, and basic administrative duties.
• Perform data entry and maintain Microsoft Office and Excel-based logs and tracking documents as needed.
• Prioritize daily tasks to meet deadlines and support smooth construction site operations.
• Collaborate with onsite team members, including project managers and payroll staff, to resolve issues and improve administrative processes.

Essential Skills

• At least 1 year of administrative or clerical experience.
• Proficiency with basic spreadsheets and internal onboarding software.
• Strong organizational skills with the ability to keep records and documentation accurate and up to date.
• Clear and professional communication skills, both verbal and written.
• Ability to handle sensitive information and maintain strict confidentiality.
• Comfort working in a construction site trailer environment.
• Administrative support and assistance experience, including onboarding and general office administration.
• Data entry skills and accuracy in maintaining administrative records.
• Proficiency with Microsoft Office, including Microsoft Excel.

Additional Skills & Qualifications

• High school diploma or equivalent; an associate degree is preferred.
• Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
• Any industry experience is acceptable; prior construction experience is a plus.
• Interest in gaining exposure to construction operations and project management processes.
• Ability to work collaboratively with project managers, payroll staff, and tradespeople.
• Comfort adapting to evolving site needs and learning internal systems quickly.

Work Environment

You work in an air-conditioned construction trailer that functions as a fully equipped office on a high-profile job site. The standard schedule is 40 hours per week, with regular hours from 8:00 AM to 4:30 PM, and some overtime and occasional Saturdays as project needs require. Approximately eight people work onsite, creating a collaborative environment with project managers and payroll staff. You use internal onboarding software, Microsoft Office, and Excel as core tools in your daily work. The setting combines a professional office atmosphere with proximity to active construction operations, offering insight into field activities while maintaining a structured administrative workspace.

Job Type & Location

This is a Contract position based out of Saline, MI.

Pay and Benefits

The pay range for this position is $23.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saline,MI.

Application Deadline

This position is anticipated to close on Aug 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.