Billing Administrator

Job Description

Job Description

As a Billing & Pricing Administrator , you’ll provide clerical and accounting support across sales and customer accounts by maintaining accurate pricing, billing, and customer account data. You’ll play a key role in price file management, contract pricing, and invoice processing, helping ensure accurate billing and smooth day-to-day operations.

This role is ideal for candidates with experience in billing, accounts receivable (A/R), pricing administration, or accounting clerk functions.

Location & Schedule
This is an onsite role in our Scotia, NY office, Monday–Friday, 8:00-5:00.

Responsibilities:

• Maintain and update customer account records, pricing files, and contract pricing (AS400/ERP system).
• Enter and manage price changes for contract and national accounts.
• Process and scan customer invoices and billing documentation.
• Support accounts receivable (A/R) and billing operations through data entry and record accuracy.
• Review daily reports and make updates to pricing and billing systems.
• Maintain rebate files and supporting documentation.
• Generate and distribute monthly price change communications.
• Provide general clerical and administrative support, including answering phones as needed.
• Assist with sales reporting and customer-related documentation.
• Handle additional billing, pricing, and administrative tasks as assigned.

Requirements:

• High school diploma or equivalent required.
• 1+ years of experience in billing, accounts receivable, accounting clerk, or administrative support roles.
• Associate’s or Bachelor’s in lue of experience.
• Strong attention to detail with a focus on data accuracy and reconciliation.
• Proficient in Microsoft Office, especially Excel (VLOOKUP, basic formulas, data management).
• Experience with ERP systems (AS400 preferred) or similar accounting/billing systems.
• Ability to manage multiple tasks, meet deadlines, and prioritize workload.
• Strong written and verbal communication skills; ability to work cross-functionally.
• Solid analytical and problem-solving skills.
• Flexible team player willing to support additional duties as needed.
• Experience with billing systems, pricing administration, or A/R processes preferred.
• Familiarity with contract pricing, rebate tracking, or invoice reconciliation preferred.

What's in it for you?

The perks of being a Bunzl team member don’t stop at being part of a great team or being valued as our #1 asset. We offer a full range of benefits to help our employees take care of themselves and their families today, tomorrow and for the future.

• Bunzl salary range for this role is $22.00 - $24.00 based on education, experience and location
• Medical, Dental & Vision Benefits effective the 1st day of the month after 30 days
• Paid Time Off - Vacation, Sick, Holidays and Personal Time
• 401K with generous company match
• Additional benefit information can be found on the Bunzl Careers home page under Benefits and Perks. 
• Bunzl accepts ongoing applications for a minimum of 10 business days.

Bunzl is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non‑Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl North America operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North America—and proudly certified as a Great Place to Work®. At Bunzl, you’ll find Unlimited Potential… your career, our future.

Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.