Supplier Billing Assistant

Benefits As a full‑time employee, you can choose from a wide‑ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax‑saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more. Overview Completes vendor or payments by verifying entries and comparing system reports to balances; recording entries; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt. Primary Responsibilities Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non‑Three way match divisions, Coded Invoices (General Ledger Accounts) and simple exception & banking entries on a timely manner. Prepare billing information and verify any changes to support accurate and efficient billing process and financial close. Create supplier invoices and data into accounting systems, such as SAP (ERP) software. Resolves invoice discrepancies with suppliers. Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts. Input and process transactions into electronic accounts receivable and billing systems. Answer trade billing questions and troubleshoot billing issues and inquiries. Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts. Following proper procedures and taking direction from senior staff; developing technical skills. Disburse payment to suppliers, vendors and employees. Perform timely account reconciliation by verifying entries and compare to balances. Confirm that the appropriate general ledger codes have been entered on each trade invoice. Contact suppliers or division for appropriate documentation to process invoices. Verify trade invoices by reconciling monthly statements and related transactions. Ensure correct approval, sorting, coding and matching of invoices/receipts. Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments. Perform other job related duties as assigned. Minimum Qualifications High school diploma or equivalency plus 1 year of experience; or an equivalent combination of education and experience. Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives. Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas. Physical Demands Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine. Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping. May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs. #J-18808-Ljbffr Southern Glazer's Wine and Spirits