Maintenance Planner

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Maintenance Planner - JLL

What this job involves:

The Maintenance Planner is responsible for planning, scheduling, and coordinating preventive, predictive, and corrective maintenance activities across Amgen’s Ohio facilities. This role ensures that all maintenance work is executed safely, efficiently, and in compliance with GMP, regulatory, and corporate standards.

The Planner works closely with maintenance technicians, engineering, operations, and vendors to optimize asset reliability, minimize downtime, and support production continuity within a highly regulated pharmaceutical environment.

A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.

What your day-to-day will look like:

Maintenance Planning & Scheduling

• Develop detailed work plans for preventive, predictive, and corrective maintenance activities.

• Build and maintain weekly and shutdown maintenance schedules in coordination with site operations and production teams.

• Ensure proper sequencing, resource allocation, and prioritization of work orders based on risk, asset criticality, and business impact.

• Maintain backlog management processes, ensuring work orders are appropriately prioritized, scoped, and executed.

CMMS / Asset Management

• Utilize CMMS (e.g., Maximo, SAP PM, or similar) to plan, schedule, and track maintenance activities.

• Create and maintain accurate equipment records, BOMs, job plans, and standard operating procedures.

• Ensure data integrity for all maintenance documentation, including labor hours, parts usage, and completion notes.

Preventive & Predictive Maintenance

• Support development and continuous improvement of preventive maintenance (PM) programs.

• Optimize maintenance frequencies and procedures using reliability-centered maintenance (RCM) principles.

• Coordinate predictive maintenance strategies (vibration, thermography, etc.) to prevent equipment failures.

Work Coordination

• Collaborate with maintenance supervisors and technicians to ensure readiness of scheduled work (parts, tools, permits, permits, and documentation).

• Coordinate with reliability engineers, validation, quality, and EHS teams for regulated maintenance activities.

• Plan and support outages, shutdowns, and major maintenance events.

Materials & Vendor Coordination

• Identify and ensure availability of spare parts, tools, and materials before work execution.

• Coordinate with procurement and storeroom teams to maintain optimal inventory levels.

• Interface with third-party vendors and contractors for specialized maintenance activities.

Compliance & Safety

• Ensure all maintenance activities are planned in compliance with GMP, FDA, OSHA, and Amgen quality standards.

• Incorporate safety requirements into all job plans, including lockout/tagout (LOTO), confined space, and permit requirements.

• Support audit readiness and participate in inspections and compliance reviews.

Continuous Improvement

• Analyze maintenance KPIs (PM compliance, schedule adherence, backlog, downtime, etc.) and recommend improvements.

• Drive standardization of job plans and best practices across the site.

• Participate in root cause analysis (RCA) and reliability improvement initiatives.

Required Qualifications:

• Associate or bachelor’s degree in Engineering, Facilities Management, or related technical field (or equivalent experience).

• 3–7+ years of experience in maintenance planning, scheduling, or maintenance supervision in an industrial or regulated environment (pharma, biotech, or similar preferred).

• Experience using CMMS platforms (Maximo, SAP, or similar).

• Strong knowledge of mechanical, electrical, and HVAC systems in a critical facility environment.

Preferred Qualifications:

• Experience in GMP-regulated pharmaceutical or biotech manufacturing facilities.

• Certification such as Certified Maintenance & Reliability Professional (CMRP) or equivalent.

• Experience with reliability-centered maintenance (RCM) or Lean maintenance practices.

• Familiarity with cleanrooms, utilities (WFI, clean steam), and critical systems.

Key Competencies

• Strong planning, organization, and prioritization skills

• High attention to detail and documentation accuracy

• Ability to work cross-functionally in a matrixed environment

• Knowledge of regulatory compliance (GMP, FDA)

• Data-driven decision making and problem-solving

• Excellent communication and stakeholder management skills

Work Environment

• Based at a Pharmaceutical facility (New Albany area)

• Combination of office planning work and field coordination in active maintenance and production areas

• Requires adherence to PPE, safety standards, and cleanroom requirements

Reporting Structure

• Reports to: Facility Manager

• Works closely with:

  • Amgen Facilities, Engineering, and Manufacturing teams

  • JLL maintenance technicians and supervisors

  • Quality, EHS, and Validation teams

Location:

On site - New Albany, OH

Work Shift:

Monday to Friday 7:00am to 3:30pm + Overtime based on business needs

Salary/ Comp:

$60,800 - $88,200 | $29,23 - $42,40 + Overtime based on business needs.

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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