Procurement Specialist

Procurement Specialist

The Procurement Specialist plays a key role in supporting facility operations. This position works closely with the Procurement Program Lead, field leadership, and national vendors to ensure timely, accurate, and cost-aligned procurement activity across the organization. The ideal candidate is dependable, energetic, highly organized, and comfortable managing multiple priorities while delivering excellent customer service.

Key Responsibilities

• Serve as the primary coordinator for national accounts including Grainger, Vestis, and Staples, ensuring property-level orders align with manager approvals and corporate budget guidelines.
• Maintain accurate supplier master data and contract records within SAP or other procurement systems.

Inventory & Operational Support

• Monitor inventory levels with vendors for facility-related goods and collaborate with District Managers to ensure adequate stock availability.
• Function as the liaison between corporate procurement and field teams regarding equipment status, vendor performance, and order issues.
• Perform password resets as needed.

Financial Administration

• Reconcile invoices by matching purchase orders (POs) with delivery receipts and resolving discrepancies with vendors or Accounts Payable through SAP and ServiceNow.
• Ensure timely and accurate processing of procurement-related financial documentation.

Property Service & Hardware Logistics

• Process Property Service Requests for IT-related needs, including computer and hardware procurement.
• Coordinate shipping and logistics with vendors for computer hardware and equipment to Public Storage locations nationwide.
• Maintain detailed records of hardware deployments, tracking numbers, and delivery confirmations.

Purchasing and sourcing support

• Independently execute routine purchases within established authority levels and approved categories. Experience obtaining competitive quotes, comparing supplier proposals, and making purchasing recommendations.

Negotiation

• Responsible for conducting routine supplier and pricing negotiations within established parameters, while supporting the Lead on larger or more complex negotiations.

Competitive bidding

• Manage RFQs and smaller competitive bid processesfrom supplier outreach through quote analysis and recommendation.

Supplier management

• Participate in supplier performance reviews, identify pricing/service issues, recommend corrective actions, and manage routine vendor escalations.

Cost analysis

• Analyze pricing, identify savings opportunities, compare alternative products/suppliers, and track negotiated savings or cost avoidance.

Contract exposure:

• Support contract development, renewals, pricing reviews, amendments, and standard commercial-term negotiations within defined limits.

Required Qualifications

Education

• 2-4 years of experience in procurement, purchasing, sourcing and/or contracts within a corporate environment.

Technical Skills

• Proficiency in Microsoft Office Suite, including advanced Excel for data analysis, pivot tables, and VLOOKUP.
• Experience with ERP systems such as SAP is highly desirable.
• Experience with workflow platforms such as ServiceNow is highly desirable.

Soft Skills

• Strong organizational skills, exceptional diligence, and the ability to manage multiple priorities under tight deadlines.
• Professional communication skills to ensure alignment between field managers and corporate procurement standards.

Logistics Skills

• Demonstrated ability to coordinate shipping for sensitive hardware and manage multi-vendor platforms effectively.

Additional Information

• Public Storage offers competitive compensation program, in addition to medical, dental, vision, life, LTD, STD, AD&D, 401(k) with company matching, FSAs for healthcare and dependent care.
• Public Storage is an equal opportunity employer.
• All your information will be kept confidential according to EEO guidelines.
• Relocation assistance is not available for this role.