Administrative Assistant

Are you interested in building a career that makes a difference and creates a legacy? Parker University, the fourth-fastest growing college in Texas and the fastest-growing college in Dallas, is currently searching for an Administrative Assistant to join our rapidly expanding team! We are seeking individuals who desire to use their unique skills to innovate and make an impact

The Administrative Assistant in the Video and Events Production Department at Parker University plays a crucial supporting role in both creative video production and dynamic event management. This position blends administrative skills with an understanding of video and event logistics, providing vital support to the CCO and the department's team of professionals, including Directors and Managers.

WHAT YOU WILL NEED:


JOB SPECIFICATIONS:
EDUCATION/EXPERTISE:

• High School Diploma or equivalent required; associate degree in business, Communications, or related field preferred.
• At least two years of administrative experience in a creative, video production, or event management setting.

JOB REQUIREMENTS/SKILLS/ETC:

• Strong communication skills for teamwork and external partnerships.
• Detail-oriented with problem-solving capabilities.
• Independent project management skills, productivity tracking using Hive software.
• Professional demeanor, adaptable to change, capable of handling confidential information.
• Proficiency in Microsoft Office, especially Excel.
• Experience managing email, calendars, travel planning, and meeting coordination. Process purchase requisitions and orders, review and submit vendor invoices, coordinate with internal departments on purchasing needs.
• Excellent written and verbal communication skills.
• Ability to ensure confidentiality and discretion.
• Strong attention to detail and ability to multitask in a deadline-driven environment.

PHYSICAL REQUIREMENTS:
• Visual acuity to use a keyboard and view a computer terminal. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp.
• May require ordinary ambulatory skills sufficient to visit other locations; or the ability to stand and walk.
• Ability to occasionally lift, carry and/or move light to medium weight up to twelve (12) pounds and/or exert up to twelve (12) pounds of force.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

WHAT YOU WILL BE DOING:

ESSENTIAL JOB FUNCTIONS:
Responsibilities include, but are not limited to:

• Administrative Support: Manage daily administrative tasks, including organizing files, handling correspondence, and managing schedules and calendars for the CCO and department heads.

• Team Assistance: Provide comprehensive support to Directors and Managers, facilitating their projects and initiatives. Coordinate meetings, prepare reports, and act as a point of contact for departmental inquiries.

• Project Coordination: Assist in the planning and execution of video production and live event projects, tracking progress, communicating updates, and ensuring deadlines are met. Contribute to special projects and additional duties as required by the CCO and departmental leaders.

• Event Logistics Support: Aid in the logistics of Parker's seminars and conferences. Assist in venue coordination, setup, and breakdown of events, providing on-site support to ensure smooth execution. Help manage every detail from planning to execution, ensuring precision and professionalism.

• Budget and Expense Management: Assist with budgeting, track expenses, and handle procurement for projects and events. Manage vendor relationships and ensure financial efficiency.

WHY PARKER?

Founded in 1982 by Dr. James William Parker, Parker University has more than 1,800 students and 34 academic programs. Parker University proudly offers its famed Doctor of Chiropractic degree and Business and Technology and Health Sciences programs.

Parker University has been recognized as a Great College to Work For and one of the 25 Fastest-Growing Colleges in the U.S.

Parker University offers competitive salaries, generous benefits, and the opportunity to engage with our unique campus community.