RTG Administrative Assistant (Knoxville, TN)

Job Description Job Description C OMP A N Y OVERVIEW Realty Trust Group (RTG) is a national leader in providing comprehensive real estate solutions for the healthcare industry. With a team of over 150 dedicated professionals, we serve clients in more than 40 states across the country. Our objective, accountable, and trusted expertise enables us to deliver innovative solutions in healthcare real estate through a comprehensive range of services, including advisory, development, transactions, operations, and regulatory compliance. We are honored to have received the "Best Places to Work" recognition from Modern Healthcare for five consecutive years, a testament to our unwavering commitment to fostering an exceptional work environment that values the well-being and professional growth of our employees. Furthermore, RTG was recently named a "Best in Business" company and ranked among the Top Healthcare Development Companies by Modern Healthcare , solidifying our position as a leader in the industry. In addition to our accolades, we currently manage a portfolio of over 26 million square feet of healthcare assets and have successfully completed healthcare transactions totaling more than $3 billion, reinforcing our expertise and reputation in the industry. With offices in Nashville, Knoxville, and Johnson City, TN; Atlanta, GA; Tampa, FL; Houston, TX; and Greensboro, NC , we are well-positioned to deliver exceptional services tailored to the diverse needs of our clients nationwide. For more information about RTG and our innovative healthcare real estate services, visit Stay connected with us on Facebook, YouTube, and LinkedIn for the latest industry insights and company updates. JOB DESCRIPTION and RESPONSIBILITIES The Administrative Assistant is responsible for supporting several members of the leadership team on various initiatives, both administrative and client related, and preparing documents and presentations for final production. Specific responsibilities include: Extensive use of InDesign, Microsoft Office with special focus on Outlook calendar usage, processing documents, and the creation of Executive Reports and Deliverables. Draft, file and retrieve letters, reports, and other documents. Produce information, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Schedule and initiate telecommunications/conference calls and videoconferences. Assist with internal/external meetings, scheduling, organizing, setting up meals, preparing material, and clean-up of meeting location. Communicate to the office/firm on behalf of the leadership team, as directed -- both in person and electronically. Manage travel arrangements and related expenses for the leadership team. Anticipate and prepare necessary materials for appointments, meetings, and telephone calls. Work with marketing team assisting with maintaining, ordering, and shipping of marketing materials. Open, sort, and distribute incoming correspondence. Maintain workroom, copier, IT issues and order office supplies. Other duties and/or administrative assignments as needed, which may include time entry, expense reports, etc. COMPETENCIES Work Style, Communication, and Problem Solving: Positive attitude. Able to keep information confidential. Ability to work both independently and within a professional team environment. Adaptable. Strong communicator. Detail oriented. Organized. Team player and a leader. Problem solver. Multi-tasker. Self-starter. Able to accept constructive criticism. Timely decision-maker. EDUCATION AND EXPERIENCE High school degree required, Associate's or Bachelor's Degree preferred. 3-5 years' experience in a similar position if the education requirements are not met. Internship or related work experience are preferred. Competence with relevant software including Outlook, MS Word, PowerPoint, Excel, InDesign, Adobe Creative Suite, or similar graphic design platform. ALLOCATION OF TIME Business Client Development – 0% Client / Project Work – 50% Administrative – 50% BENEFITS RTG offers a competitive compensation package, including an incentive-based compensation plan, health, life and long-term disability insurance; 401(k) with company matching; and profit sharing.