Operations Administrator

Job Description

Job Description

Location: Fort Mill, SC
Reports To: Director of Operations Support
Company: Summit Drilling

Build the systems behind successful fieldwork. Summit Drilling is seeking an organized, proactive Operations Administrator to keep our Fort Mill branch operating efficiently and our project teams prepared for the field. In this highly visible role, you will connect office operations, project coordination, compliance, financial support, and employee services—helping teams deliver safe, timely, high-quality work. If you thrive on creating order, following through, and supporting people across a fast-paced operation, we invite you to bring your expertise to our team.

About Us

Summit Drilling is an environmental drilling company committed to delivering safe, efficient, and high-quality subsurface investigation and remediation services. We partner with environmental consultants, engineers, and regulatory agencies to support environmental protection and restoration projects.

Position Summary

The Operations Administrator keeps branch operations running smoothly and helps project teams prepare for successful fieldwork. This full-time, 40-hour-per-week position is ideal for a highly organized, detail-oriented professional who can manage competing administrative priorities, coordinate across departments and ensure that required resources and documentation are in place before work begins. The role combines daily office management with project administration, compliance documentation, financial support, and timely follow-through.

Key Responsibilities

• Oversee daily office operations and assist project managers by maintaining project setup information, schedules, contact lists, work orders and pre-mobilization documentation as well as following up with responsible parties to promote timely completion of deliverables such as well records.
• Coordinate office and project-support purchases with vendors, verify receipts and supporting documentation, and resolve routine order or billing discrepancies. Print, prepare, and mail checks as needed.
• Support the Director of Environmental, Health, and Safety (EHS) by maintaining accurate records of safety training, employee certifications, and compliance documentation.
• Support the Director of Human Resources (HR) with onboarding, timekeeping, benefits administration, training coordination, and employee technology assistance.
• Process incoming and outgoing mail and packages and route applicable documents to the Accounts payable mailbox.
• Oversee contracted cleaning services, conduct onsite inspections, and confirm that work meets established office standards.
• Prepare and distribute operational reports, status updates, meeting materials, and action-item summaries for branch and project leadership.
• Prepare and submit required state sales and use tax returns accurately and on schedule.
• Cross-train as backup support for essential branch administrative processes during absences, peak workloads, and special projects.

Qualifications

• The ability to work independently, collaborate effectively, and manage competing priorities in a fast-paced environment is required.
• Proficiency in Microsoft Office is required; experience with project management or dispatch software is preferred.
• Working knowledge of applicable safety and environmental compliance standards, including Occupational Safety and Health Administration (OSHA) and Department of Transportation (DOT) requirements, is preferred.
• Attention to detail is required to maintain organized electronic and physical records in accordance with company retention, confidentiality, and audit-readiness requirements.
• A minimum of two years of administrative experience in an office environment is required.

EEOC Statement:

We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.