Administrative Support Specialist

Job Position: Administrative Support Specialist

Location: Flint, MI

Pay Rate: $18.00/hr

Shift: Mon-Fri 40 hrs a week, Full-Time, Contract/Temporary

Entech Staffing Solutions is seeking an Experienced Administrative Support Specialist for the Youth Services Department at an Educational Institution in Flint, MI. This is a long-term contract position.

The Administrative Support Specialist performs administrative support duties under the supervision of the Director of Youth Services. Ensures that projects and activities are efficiently and professionally executed for a variety of special and grant-funded projects, and provides clerical/administrative support and assistance to the Director of Youth Services and the Project Coordinator.

Job Duties:

• Drafts, edits, and creates all correspondence
• Receives and directs visitors and callers
• Creates reports, presentations, and documents related to programs
• Orders and maintains office supplies
• Assists with the onboarding of new employees
• Schedules and coordinates meetings
• Responsible for recording and transcribing minutes at staff and program meetings
• Manages and updates student database
• Maintains filing system of student records
• Develops promotional program materials
• Monitors student attendance reports and stipends for all programs
• Organizes and coordinates new student orientation sessions
• Assists in the recruitment of new students
• Develops new recruitment strategies
• Responsible for ensuring student graduation compliance
• Assist with planning, coordinating, and organizing student graduation ceremony
• Maintains Director of Youth Service's calendar
• Other duties as assigned

Requirements:

• Associate Degree or equivalent combination of education and experience
• 3 years office management experience required and proficiency in English, grammar, and mathematics
• Must work with accuracy; possess good communication, written and oral and organizational skills
• Be able to handle a variety of tasks simultaneously with high quality and strong customer-oriented services
• Must be reliable and able to work independently with minimum supervision
• Must pass a drug test and criminal background check