HR - Preboarding Specialist

Responsibilities as part of the Centralized Preboarding team include, but are not limited to: Serve as a primary point of contact for candidates, welcoming them to Veolia and communicating next steps throughout the preboarding process. Conduct proactive candidate outreach and follow-ups to ensure timely completion of pre-employment requirements. Coordinate and track pre-employment screening requirements, including background checks, drug tests, and physicals. Support the scheduling and reschedule drug test and physical appointments to ensure start-date readiness. Proactively monitor screening progress and follow up with candidates and vendors to Track and manage vendor status updates and preboarding queues to meet service-level Support the I-9 compliance process by monitoring documentation, supporting corrections and ensuring timely completion of Section 1 and Section 2 in accordance with federal requirements. Escalate background check alerts, compliance concerns, and exceptions to the Team Lead/Supervisor or HR Partner as appropriate. Liaise with Health & Safety, HRBPs, and external vendors to resolve candidate or vendor-related issues. Initiate rescind actions and update candidate records in Workday when applicable and in accordance with policy. Confirm managers complete required new hire information in Workday to trigger downstream provisioning and onboarding activities. Support documentation audits and data accuracy efforts related to preboarding and compliance. Participate in continuous improvement initiatives to enhance efficiency, accuracy, and the Provide project-based support for merger, acquisition, or other large-scale hiring initiatives as assigned. EDUCATION / EXPERIENCE / BACKGROUND Bachelor’s degree in Human Resources, Business, or a related field preferred or a minimum of 5 years of progressive professional experience in HR operations, preboarding, onboarding, or a compliance-focused role. High-volume hiring experience required, including support of compressed hiring timelines. Merger and acquisition (M&A) integration experience strongly preferred. KNOWLEDGE / SKILLS / ABILITIES Strong organizational and follow-up skills with the ability to manage high transaction volumes simultaneously. Ability to thrive in a fast-paced, deadline-driven environment with competing priorities. Excellent written and verbal communication skills with a customer-service mindset. Ability to work independently and collaboratively across HR and business stakeholders. High attention to detail with a strong focus on compliance and data accuracy. Proficiency with Google Suite (Sheets, Docs, Slides). Workday experience preferred, including preboarding, onboarding, and transaction support. Experience with employment screening services, E-Verify, health and safety portals, and HR systems. Internet-savvy with the ability to quickly learn new tools, systems, and processes. #J-18808-Ljbffr The Planet Group