Promotional Order Logistics Coordinator

Job Description

Job Description

Benefits:

• Competitive salary
• Flexible schedule
• Free food & snacks
• Free uniforms
• Health insurance
• Paid time off
• Wellness resources

As a Promotional Order Logistics Coordinator , you are the bridge between a clients vision and the physical product in their hands. You will manage the full lifecycle of promotional collateral from initial consultation and creative mock-ups to vendor sourcing, quality control, and final distribution. This role requires a unique blend of creative eye, meticulous project management, and "get-it-done" logistics grit.

Key Responsibilities

Client Consultation & Account Management

• Act as the primary point of contact for all incoming promotional material requests (e.g., apparel, drinkware, tech gadgets, and custom builds).
• Consult with clients to understand their brand guidelines, event timelines, and budget constraints.
• Provide expert recommendations on product trends, material durability, and printing methods (screen printing, embroidery, sublimation, etc.).

Sourcing & Vendor Relations

• Navigate our network of partnered vendors to find the highest quality products at the most competitive price points.
• Negotiate lead times and pricing to ensure projects remain profitable and meet strict deadlines.
• Stay updated on industry trends to offer "outside-the-box" custom promo items that set our clients apart.

Design Mock-ups & Quoting

• Develop digital mock-ups (using internal tools such as Canva, Adobe Photoshop, Pacdora) to show clients how their logo/artwork will appear on the selected merchandise.
• Draft comprehensive quotes , ensuring all costs, including setup fees, shipping, and rush charges are clearly communicated and approved.
• Manage proofing cycles , obtaining final client sign-offs before moving to production.

Quality Assurance & Logistics

• Oversee the production pipeline , tracking orders to ensure vendors stay on schedule.
• Perform Quality Assurance (QA) checks on physical samples or incoming shipments to ensure color accuracy and print integrity.
• Coordinate shipping logistics , including domestic and international freight, white-glove delivery, or multi-location dropshipping.

Inventory & Warehouse Management

• Manage onsite inventory for recurring items (like uniforms or standard swag) to ensure stock levels never hit zero.
• Organize storage solutions for client-specific materials, ensuring items are labeled and easy to retrieve for sudden requests.

You aren't just ordering pens, you are protecting the brand's physical identity. Your ability to turn a vague request into a high-quality tangible product is what keeps our clients coming back.