Sponsored Programs Administrator I or II

Sponsored Programs Administrator I or II

Position Details

Position Title: Sponsored Programs Administrator I or II

Division/College: University Research

Department: University Research

Location: Moscow, Off Campus Location: Remote/Hybrid Option Available

Salary range depending on education and experience:

Sponsored Programs Administrator I – $49,816 per year or higher.

Sponsored Programs Administrator II – $54,346 per year or higher.

Position Overview

Sponsored Programs Administrator I

This position facilitates the submission of proposals for external funding by the University of Idaho, reviewing them to ensure compliance with federal, state, university and sponsor regulations and guidelines. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. The Sponsored Programs Administrator I is responsible for providing compliance oversight for research administration and sponsored programs; supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students; ensuring the responsible stewardship of external sponsored funding; and assisting with the compliant submission of proposals.

Duties may include:

• Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
• Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees
• Collect and review required proposal documents
• Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
• Maintain records and contribute to metrics data
• Coordinate proposal approvals for submission
• Other duties as assigned

Sponsored Programs Administrator II

This position facilitates the compliant submission of proposals for external funding by the University of Idaho. University faculty and staff create proposals to outside agencies to fund research, instruction, and other service projects through the university. This position is responsible for providing leadership for research administration and sponsored programs, supporting the research, creative, and scholarly endeavors of the university faculty, staff, and students. The position focuses on ensuring the responsible stewardship of external sponsored funding; overseeing the submission of mid to large-scale proposals by reviewing those proposals to ensure compliance with federal, state, university and sponsor regulations and guidelines; and mitigating risk by training other positions and staff, faculty, and students in this area.

Duties may include:

• Serve as a liaison to sponsor contacts on proposal-related administrative questions and issues
• Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees to mitigate risk and maintain compliance
• Collect and review required proposal documents, including mid- and large-scale proposals
• Conduct research and analysis of new and existing agency requirements; recommend changes to university processes and policies as needed for compliance
• Develop, deliver and participate in workshops and seminars
• Maintain records and contribute to metrics data
• Organize, prioritize, and plan own workload to meet deadlines
• Simultaneously handle a variety of proposals that require a high degree of attention
• Coordinate proposal approvals for submission
• Other duties as assigned

Unit URL:

Position Qualifications

Required Experience

Sponsored Programs Administrator I

One year providing financial processing support within an electronic finance system

Using spreadsheet software to compile, summarize and analyze financial data

Interpreting, applying, and explaining financial stewardship processes

Sponsored Programs Administrator II

Two years in a sponsored programs-related support position with a primary responsibility of reviewing proposals against submission requirements

Using spreadsheet software to compile, summarize and analyze financial data

Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials

Independently managing projects that involve multiple stakeholders

Required Education

Sponsored Programs Administrator I and II

High School Diploma or equivalent

Required Other

Sponsored Programs Administrator I and II

None

Additional Preferred

Sponsored Programs Administrator I

Bachelor's degree

Certified Research Administrator or Certified Financial Research Administrator

At least one year in a sponsored programs-related support position

Experience supporting proposal development or submission

Experience using electronic proposal submission systems (such as research.gov, Grants.gov,NSPIRES, eRACommons,ASSIST)

Experience participating in project budgeting, preferably at an institute of higher education, a non-profit or a federal entity

Experience interpreting, applying and explaining policies and procedures or rules and regulations

Sponsored Programs Administrator II

Bachelor's degree

Certified Research Administrator or Certified Financial Research Administrator

Three or more years of experience in a sponsored programs-related support position (either pre- or post-award) related to applying project budgeting guidelines and procedures, preferably at an institution of higher education, non-profit or federal entity

Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues

Experience with sponsor electronic proposal submission systems (such as research.gov, Grants.gov,NSPIRES, eRACommons,ASSIST)

Experience working in a customer service-oriented team environment to accomplish shared goals

Physical Requirements & Working Conditions

Sponsored Programs Administrator I and II

None

Degree Requirement

N/A: No degree requirement

Posting Information

FLSA Status - Exempt

Employee Category - Exempt

Pay Range - Commensurate with experience

Type of Appointment - Fiscal Year

FTE - 1.0

Full Time/Part Time - Full Time

Funding

A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date - 05/20/2026

Closing Date

Open Until Filled - Yes

Special Instructions to Applicants

This position is posted as open until filled, however, applications submitted on or before June 3, 2025 will receive priority consideration.Applicants:Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.For resources about how to write a letter of qualification, please visit the HR website here:Applicant Resources – Careers | University of Idaho (uidaho.edu)To see the full job description, please visit theOREDJobs pagehere. If you have any questions regarding this posting, please reach out to the search coordinator View email address on click.appcast.io.

Applicant Resources -

Background Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Resume/CV
2. Letter of Qualification

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper