Project Coordinator

Working under general supervision of the Principal Investigator (Jennifer Wachen, Ph.D.), the Project Coordinator will oversee a randomized controlled trial to develop and study an online-delivered, self-directed version of cognitive processing therapy for PTSD in a Veteran sample. The Project Coordinator will collaborate with the study team on the day-to-day operations and implementation of all research procedures and systems, including regulatory requirements, coordination of content development for the intervention across sites, recruitment and participant tracking, and data management. The Project Coordinator will assist with report generation and dissemination of study findings. Opportunities exist for collaborations for professional presentations and publications. Essential Duties & Responsibilities Provide administrative and regulatory support to the Principal Investigator (PI) and Project Management team. Collaborate with study team and BVARI staff, establish and follow processes for trial administrative management. Serve as the liaison between collaborating sites. Responsible for creation of IRB applications: initial submission, continuing review submissions, and protocol amendments. Develop and maintain databases for data collection and study tracking. Oversee recruitment, screening, and randomization of study participants. In collaboration with local study PI, develop budgets, statements of work, deliverables, and timelines as described. Collaborate with internal center staff, IRB, monitoring/auditing teams, and other key players. Oversee event reporting, including Unanticipated Problems (UAPs), protocol deviations, and other required notifications. Coordinate study meetings (planning meetings, kickoff/annual meetings, Data Monitoring Committee meetings, internal meetings, conference calls with study team). Write meeting minutes for study meetings and conference calls. Sets and follows up on meeting actions. Provide direction to site personnel and research assistant(s). Ensure all study documentation is received from sites and filed appropriately in a central location. Maintain and update regulatory support systems (e.g., BOX, DocuSign, SharePoint), sponsor vendor lists, and portfolio project tracking. Follow standard operating procedures and demonstrate knowledge of and compliance with VHA Directives and Handbook Guidelines, Human Subjects Protections, and Good Clinical Practice standards. Protect patient and scientific confidentiality by ensuring security of research data and protected health information. Qualifications BA/BS with 2+ years of research project coordination experience, or a MA/MS degree in a social science field with relevant experience as outlined below. Have a good understanding of research and research infrastructure. Experience in study design, institutional review board, eligibility criteria, study protocol, and study operations manuals. Familiarity with databases and software including electronic data capture (REDCap), reporting, data workflow, alerts, and Microsoft Office. Ability to learn new software. Excellent communication skills (verbal & written) experience with professional writing. Effective analytical and problem‑solving skills. Mastery of research infrastructure and juggling the coordination of multiple projects. Ability to work independently as well as part of a team in a fast‑paced environment. Ability to operate 100% confidentially and ensure compliance with study protocols, and Health Research Protection Program (HRPP) rules, policies, and procedures. You can effectively solve compliance issues. Be organized and communicative and able to problem-solve when encountering roadblocks. Ability to adapt quickly to the changing demands of the organization. Location Requirement The employee must be a resident of Massachusetts upon start date. Visa & Work Authorization We are unable to provide work authorization and/or visa sponsorship. Physical Demands The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee frequently is required to stand; walk; use hands; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Travel No travel is expected for this position. Work Authorization & Security Clearance An employee in this position must complete all appropriate background checks at the time of hire and periodic reappointment. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Equal Opportunity Employer Boston VA Research Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absences, compensation, and training. Pay Range Minimum $65,000.00, Midpoint $75,000, Maximum $85,000.00 Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range. #J-18808-Ljbffr Boston VA Research Institute, Inc. (BVARI)