Contracts Manager

Contracts ManagerProSync is seeking a dynamic, results-oriented Contracts Manager with experience in supporting DoD & IC customers. The Contracts Manager/Administrator is responsible for the full contract lifecycle and the day-to-day program operations that keep government projects funded, compliant, and running smoothly. This role manages contracts from pre-award through closeout while actively monitoring funding, periods of performance (POP), ATPs, and contract modifications across multiple programs.Responsibilities will include:Contract Lifecycle ManagementManage all phases of contract administration: pre-proposal activities, proposal development, negotiation/formation, award, post-award administration, and closeout.Review, draft, and negotiate NDAs, prime contracts, subcontracts, teaming agreements, and joint venture agreements.Serve as a primary interface with government contracting officials, prime contractors, internal stakeholders, and vendors on contractual matters.Ensure compliance with FAR/DFARS, ITAR, and company policies; interpret and assess contract terms and conditions and advise management on rights, obligations, risks, and negotiation strategies.Support proposal and cost volume development by performing pricing calculations, gathering required documentation, and coordinating with BD/B&P teams.Support Government Property reporting and related submissions as required.Contract Funding, POP & Program OperationsTrack and manage contract funding, ceilings, and periods of performance across multiple contracts and task orders (excluding designated contracts as directed).Monitor and document call-ins, ATPs (Authorizations to Proceed), and "at-risk" work; ensure work does not exceed authorized funding or POP.Coordinate funding and POP extension modifications, including adjustments to labor categories, telework/training hours, and scope as needed to support accurate billing.Ensure contract modifications and ATPs are reflected in internal systems (e.g., Unanet and forecasting tools) and communicated clearly to project managers and employees.Support timely, accurate invoicing by verifying that contractual documentation supports billing for labor, telework, travel, and training.Track and support staffing moves between contract vehicles (e.g., as funding winds down) and implement direction from leadership for placing personnel on appropriate contracts.Customer, Prime & Vendor CoordinationAct as day-to-day point of contact with COs, CORs, and prime contractors regarding funding status, extensions, ATPs, and contractual questions.Provide Certificates of Insurance (COIs), reps & certs, and other required documents through customer and supplier portals; coordinate internally (e.g., with risk/insurance) for COI options and approvals.Coordinate with external vendors and service providers (e.g., IT, subscription services, document destruction) to confirm there are no outstanding issues and to renegotiate or terminate services where appropriate (including discounts for early termination).Respond to customer and partner inquiries regarding compliance posture and timelines (e.g., anticipated CMMC certification date).Timekeeping, Labor Categories & Charge ManagementResolve timekeeping issues (e.g., missing holidays, miscoded hours, corrections to timecards) in coordination with employees, supervisors, and payroll.Maintain and update labor categories (LCATs) to ensure employee roles and titles align with contractual requirements and effective dates.Establish and update project/charge codes for new customers, task orders, or contract vehicles; communicate charge instructions to affected staff.Configure and maintain appropriate project access controls in timekeeping/ERP systems so employees can only charge to authorized projects/SLINs/tasks.Compliance, Quality & Audit SupportSupport ISO and other quality/compliance audits by maintaining accurate, current procedures and records related to contracts and program operations.Draft and process documentation changes (e.g., corrections to procedure references, updates to quality records procedures) to address nonconformances and audit findings.Help design and implement approval mechanisms and workflows to ensure contract and quality changes are documented, reviewed, and approved in accordance with the QMS.Coordinate secure document destruction and other records management activities in line with company policies, contractual requirements, and regulatory standards (e.g., SIS document destruction POs).Assist with compliance efforts related to NIST SP 800-171, CMMC, and other cybersecurity or quality frameworks as required.Systems, Tools & ReportingUpdate Unanet (or similar ERP/CLM systems) with contract funding modifications and maintain accurate electronic contract records.Generate and submit client invoices (e.g., twice monthly), including portal submissions and any required backup documentation; reconcile and update client site timesheets where needed.Maintain and update forecasting spreadsheets (e.g., BLPL) with actual costs, funding status, and projected revenues to support leadership decision-making.Maintain access to customer/prime portals (e.g., supplier and contract portals, including those requiring MFA such as Exostar/Boeing) and ensure credentials are current.Use Microsoft 365 (Excel, Word, PowerPoint, Teams), SharePoint, and other collaboration tools to manage documentation, workflows, and communication.Corporate & Administrative SupportPrepare and submit personal expenses reports and support others as needed.Provide backup support across corporate functions including Accounts Payable, Payroll, and general administrative/data entry tasks.Assist with preparation and routing of purchase requests (PRs) for contract-related services (e.g., document destruction, vendor agreements).Perform additional contract, operations, and administrative duties as assigned to support the overall success of the organization.