Procurement Associate

Create, issue, and process purchase orders in Sage 100 based on approved requisitions and reorder recommendations. Confirm order acknowledgments with vendors and verify pricing, quantities, and delivery dates align with PO terms. Track open purchase orders through to receipt and resolve discrepancies in quantity, pricing, or specification. Maintain accurate PO documentation and filing in accordance with company recordkeeping standards. Communicate with vendors regarding order status, lead times, and shipment tracking. Expedite orders at risk of late delivery and elevate material shortages to the Purchasing Lead. Assist with resolving invoice, packing slip, and receiving discrepancies alongside AP and receiving teams. Support vendor onboarding tasks such as collecting W-9s, insurance certificates, and pricing agreements. Inventory & Reorder Support Monitor reorder point reports and flag SKUs approaching or below minimum stock levels. Assist in maintaining accurate lead time, safety stock, and reorder quantity data in Sage 100. Support cycle count and physical inventory activities as needed. Help identify slow-moving or excess inventory for review by the Purchasing Lead. Data & Reporting Maintain and update procurement tracking logs (open PO status, vendor scorecards, price variance). Prepare routine reports summarizing open orders, past-due deliveries, and spend by vendor or product line. Support gap analysis and price list reconciliation for key vendor accounts. Ensure procurement data entered into Sage 100 is accurate, complete, and properly coded. Cross-Functional Collaboration Partner with production, warehouse, and shipping/receiving teams to align purchasing with operational needs. Coordinate with Accounts Payable to resolve invoice matching and payment timing questions. Support special sourcing projects and vendor comparisons as directed by the Purchasing Lead. QUALIFICATIONS Education & Experience Associate's or Bachelor's degree in Business, Supply Chain, or related field preferred; equivalent experience considered. 1-3 years of experience in purchasing, procurement, or supply chain support in a manufacturing environment preferred. Experience with ERP systems (Sage 100 preferred) strongly preferred. Strong attention to detail and accuracy in data entry and order processing. Solid working knowledge of Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP a plus). Clear written and verbal communication skills for vendor and internal coordination. Ability to manage multiple open orders and priorities in a fast-paced, deadline-driven environment. Team-oriented with a willingness to learn and take direction from the Purchasing Lead. PERFORMANCE METRICS Metric On-time PO issuance PO issued within 1 business day of approved requisition Sage 100 PO and vendor data entered with zero material errors Discrepancies resolved within 3 business days Open order and reorder reports delivered on schedule WORKING RELATIONSHIPS Reports directly to: Purchasing Lead (ABH / FCB+P) Regular collaboration: Production Planning, Warehouse/Receiving, Accounts Payable Key vendor contact for routine order status, expediting, and documentation needs #J-18808-Ljbffr