International Programs Specialist

International Programs Specialist

Location: Linthicum Heights, MD

Our client, a respected professional association, is seeking an organized and detail-oriented International Programs Specialist to support global education, exchange, and international engagement initiatives. This role is ideal for an administrative professional who thrives in a fast-paced environment, enjoys coordinating complex travel logistics, and has a passion for working with individuals and organizations from around the world.

Key Responsibilities

Administrative & Program Support

• Provide comprehensive administrative support to the International Programs team.
• Manage calendars, schedules, meetings, and correspondence.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and visa documentation.
• Prepare meeting agendas, reports, presentations, minutes, and briefing materials.
• Maintain department records, files, and program documentation.
• Serve as a point of contact for internal and external stakeholders, including international partners and program participants.

International Exchange & Scholar Programs

• Assist in the administration of educational exchange and visiting scholar programs.
• Coordinate participant applications, communications, and program logistics.
• Work closely with host institutions and training sites across the United States.
• Manage travel arrangements, itineraries, and program schedules while ensuring adherence to approved budgets.
• Monitor international travel requirements and communicate updates to participants.
• Support program evaluations, surveys, and outcome assessments.

International Educational Programs & Events

• Assist with planning and coordinating international educational initiatives and meetings.
• Draft invitations, confirmations, and follow-up correspondence for faculty, speakers, and international partners.
• Coordinate travel and logistical arrangements for leadership, guest lecturers, and program faculty.
• Collaborate with internal teams to promote international programs and maintain program-related content.
• Support annual conferences and special events, including occasional travel as needed.

Membership & Partner Relations

• Assist with international membership initiatives and partnerships.
• Coordinate application materials and documentation with partner organizations.
• Support customized communications and engagement efforts for international members.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 3-4 years of administrative, program coordination, or executive support experience.
• Strong experience coordinating travel, scheduling, and logistics.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Interest in international programs, global engagement, and cross-cultural communication preferred.

Desired Skills

• Strong organizational and time management abilities.
• Experience coordinating international travel and visa-related logistics.
• Ability to communicate effectively with diverse domestic and international audiences.
• Professional, adaptable, and collaborative work style.
• Commitment to accuracy, quality, and customer service.

What You'll Gain

• Opportunity to support impactful international programs and initiatives.
• Exposure to global partnerships and educational exchanges.
• Collaborative, mission-driven work environment.
• Professional growth within a highly respected organization.

Travel: Minimal travel required, with occasional attendance at conferences and special events.