PROCUREMENT ASSISTANT

Job Description

Job Description

TEMPORARY POSITION: 6 - 8 MONTHS

Location: Edison, NJ On-Site 5 Days

Position Overview:

The Procurement Assistant plays a key role in supporting the day-to-day operations of the Procurement Department. Working collaboratively with team members, this position is responsible for a variety of procurement and administrative functions, including the entry and processing of purchase orders, coordinating with vendors, and processing and receiving both domestic and international invoices in partnership with the Accounts Payable team.

Due to the complexity and cross-functional nature of the Procurement Department, training is extensive and ongoing, requiring a commitment to continuous learning and professional development. A basic understanding of accounting principles is preferred but not required.

This position offers an excellent opportunity for an individual who thrives in a collaborative environment and is motivated to contribute to the efficient management of procurement, inventory, and vendor-related processes.

Essential Job Functions:

• Develop and maintain proficiency in all procurement, production, and inventory management functions within the Company’s A2000 ERP system. 
• Process vendor invoices, enter inbound shipment information, and accurately receive goods into the A2000 database. 
• Prepare, review, and maintain procurement-related documentation, ensuring data accuracy and timely recordkeeping. 
• Communicate with vendors regarding purchase orders, shipment status, and related procurement activities via email and other correspondence. 
• Enter, process, and track purchase orders and vendor transactions within the ERP system. 
• Prepare and distribute receiving packets and supporting documentation to facilitate warehouse receiving operations. 
• Monitor inventory transactions and assist in maintaining accurate inventory records. 
• Collaborate with Procurement, Warehouse, and Production teams to ensure timely receipt and availability of goods and materials. 
• Support departmental reporting, data management, and administrative functions as needed. 
• Adhere to Company policies, procedures, and quality standards while maintaining confidentiality of business information.

Non-essential Job Functions:

• Assist with packaging of textile products and other light production-related tasks as needed. 
• Support order picking and fulfillment activities during periods of high order volume. 
• Perform light processing, inspection, and refurbishment of merchandise when required. 
• Provide support with sales order entry and related administrative tasks as needed. 
• Assist with stocking shelves, organizing inventory, and maintaining a clean and orderly warehouse environment. 
• Safely lift, move, and transport materials and merchandise weighing up to 40 pounds. 
• Utilize warehouse equipment, including hand trucks, to move products efficiently and safely. 
• Assist with warehouse sale events during regular business operating hours. 
• Perform other related duties and cross-functional responsibilities as assigned.

Requirements

• Proficiency in Microsoft Excel, Outlook, and Word. 
• Strong data entry and keyboarding skills with a high degree of accuracy. 
• Excellent written and verbal communication skills. 
• Ability to communicate professionally with domestic and international vendors, as well as internal departments. 
• Eagerness to learn and become proficient in the Company’s A2000 ERP system and procurement processes. 
• Strong organizational skills with exceptional attention to detail. 
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 
• Demonstrated sense of urgency and responsiveness when addressing business needs. 
• Strong problem-solving skills and the ability to work independently when appropriate. 
• Ability to follow direction, accept feedback, and collaborate effectively with team members. 
• Highly motivated with a proactive approach to work and continuous improvement. 
• Ability to provide regular updates on assigned tasks, priorities, and project progress. 
• Ability to work effectively under time constraints and changing priorities. 
• Willingness to cross-train in other functions and assist with departmental coverage as business needs require. 
• Basic accounting knowledge is preferred but not required.

8:45am - 5:00pm
Monday to Friday
On Site