Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Long Island HR Department

Administrative Assistant 1, SG-11

Under the direction of the Human Resources Specialist 2, SG-23, the Administrative Assistant 1, SG-11 will be assigned to the Long Island Human Resources department within Belmont Lake State Park and will provide critical administrative, clerical, and operational support. The incumbent will serve as a primary administrative contact, ensuring smooth workflow and effective office operations.

Duties will include, but are not limited to:

• Provide administrative and clerical support to the Labor Relations Department.
• Prepare letters for mailing and track correspondence as needed.
• Update calendars and schedule conference rooms for interrogations.
• Answer phones and greet visitors. Refer phone calls and walk-in guests to appropriate individuals as necessary.
• Check and respond to emails received in HR inboxes as requested.
• Provide administrative support to HR and Payroll departments, including creating and maintaining PHF files, department files, maintaining agency rosters, collecting resumes, applications, and updating spreadsheets.
• Provide support in hiring of permanent and seasonal employees, including processing paperwork, assigning office equipment, and distributing required hiring paperwork by email.
• Facilitate process for verifying seasonal employee hours.
• Use PeopleSoft, LATS, Payroll Grid, HRIS and other NYS systems as required to perform above responsibilities.
• Maintain professional conduct and communication in all work matters.
• Assist with agency-wide events (i.e., Air Show, Easter Hunt, Love My Park Day) as needed.
• Supervise staff as needed.

Minimum Qualifications

If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

• Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program.
• Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program.
• Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Additional Comments

SALARY INFORMATION:

Depending on each applicant's experience and/or education and current salary, if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or the Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship.

• Administrative Assistant Trainee 1 (NS = Grade 8): $40,625 - $51,533
• Administrative Assistant Trainee 2 (NS = Grade 10: $45,260 - $57,289
• Administrative Assistant 1 (Grade 11): $48,006 - $60,467

Positions located within Suffolk County, are also eligible to receive an additional $4,000 annual downstate adjustment.

If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

Learn about our benefits for permanent state employees, visit:

Some positions may require additional credentials or a background check to verify your identity.