Elementary Attendance Clerk (26-27)

Job Description

NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Elementary Attendance Clerk (0804) Reports To: Office Manager/Principal Wage/Hour Status: Non-Exempt Dept. / Campus: Campus Assigned Pay Grade: P15 Duty Days: 187 Date Revised: 09/2023 Primary Purpose: Maintain accurate attendance records for the campus. Qualifications Ability to maintain confidentiality. High school diploma or GED. Effective organization, communication, and interpersonal skills. Ability to follow written instructions (State and local mandates). Ability to operate a phone system. One year of experience in an office setting. Ability to welcome the public while also maintaining security protocols. Follow and adhere to legal and local policies. Major Responsibilities and Duties Daily Attendance Data – Collect, verify, and enter attendance data into established databases; create and maintain documentation for student absences. Attendance Reporting – Prepare and print daily attendance reports; verify Six Weeks Attendance reports; maintain daily Raptor sign in/out log; run and verify attendance error scans. Parent Communication – Receive, respond to, and maintain communication, including absence documentation from guardians and healthcare providers. Attendance Monitoring – Track teachers’ daily attendance submission and report issues to campus administrator. Excessive Absence and Truancy Process – Follow legal and local requirements with administrator oversight. Attendance Records – Maintain records retention documentation and storage. Student Records – Maintain digital student folders and fulfill student records requests. Shared Responsibility and Duties Phone calls – Receive and direct incoming calls; take reliable messages. Digital communication – Manage campus email, ride changes, and route to appropriate staff. Greeter – Answer doorbell, greet and direct visitors to appropriate location. Enrollment – Assist with enrollment and withdrawal processes. Visitors – Maintain visitor log, issue visitor passes, and check out visitors utilizing Raptor System. Tardies & Check Out for Students – Sign in tardy students utilizing Raptor System. Payment – Manage incoming payments through InTouch. Operational Equipment – Make service calls, refill toner and paper, print, laminate, etc. Mail – Prepare mailings and labels; assist with mail outs; sort and distribute mail, messages, and other documents. Materials – Assist with receipt and distribution of ordered materials. Maintenance Requests – Handle maintenance requests (e.g., School Dude). Arrival & Dismissal Duties – Handle arrival and dismissal duties as assigned. Cover duties – Cover duties as assigned, including nurse clinic. Absence Management – Manage guest educator process. Volunteers – Monitor completion of volunteer background checks. Emergency Information – Create and maintain emergency information. Other duties as assigned. Equipment Used Computer, telephone, copier, laminator Working Conditions Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions and prolonged use of computer. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required. Position Type: Full-Time Salary: $26,965.40 to $36,780.10 Per Year Job Requirements Citizenship, residency, or work visa required. Contact Information Please do NOT contact this employer regarding job postings that have closed. Map Northwest Independent School District CURTIS ES - FORT WORTH, Texas #J-18808-Ljbffr Young World Physical Education