Midlevel Project Manager - $50/hr

Midlevel Project Manager

Mode of interview: Zoom/ in person

No of rounds of interview: 3

New JP or Backfill position: Backfill

Project manager going on maternity leave, so role is open

Working on project related to environment system regulations

KPIs - tracking

Finance background isn't required

Supporting goal management in smartsheets

Will be interfacing with higher ups

Organization skills

Relationship building

Onsite Sunnyvale 3 days a week Tuesday to Thursday

Supporting a global team

Job Description

Primary Function of Position

Position Overview:

The Sr. Project Manager, Global RAQA will report to the Dir Regulatory Programs and Chief of Staff. This role involves the development, organization, communication, and coordination of strategic projects and operational initiatives within the Global Regulatory Affairs department. This role will be instrumental in executing areas of regulatory growth and business process improvement. This role requires a blend of strategic thinking, operational expertise, and excellent interpersonal skills. Essential Job Duties (Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by functional people manager)

• Effectively manage cross-functional teams across departments and ensure the teams deliver against their commitments on time, within scope, and on-budget
• Manage the project plan by identifying critical path, constraints, contingencies and mitigations to achieve project objectives. Escalate threats to project plan as required to functional management, senior leadership, and key global stakeholders
• Conduct ongoing collaboration with the cross-functional teams to update weekly/monthly/quarterly reports on project status and ensure that cross-product dependencies are understood, planned for, and crisply executed
• Provide regular updates on status, risks and mitigation plans to senior management as needed
• Identify opportunities for process improvements and synergies and improvement within the organization
• Develop KPIs and operational efficiency metrics, baselining activities and track the outcomes of these metrics or KPIs
• Assist in developing presentation narratives and drives/facilitates content creation for various forums, ensuring a robust communication cascade, cohesion of narrative and right sizing of the message to the audience (example: Reviews, quarterly updates, All Hands, etc.)

Required Skills and Experience (Specific skills, knowledge, and experience that an individual must possess in order to successfully perform job)

• Experience in healthcare and technology industry
• Nimble business mind, focused on developing creative solutions
• Proven project-reporting skills, with focus on interdepartmental communications
• Project management experience and cross functional expertise for collaboration

Working Conditions (As applicable - Any physical requirements for the job. If not applicable, state "none")

Education:

• Minimum Bachelor's degree in Business Administration, Management, or a related field. An MBA, project management certification (PMP, CSM), or other advanced degree is preferred.
• Experience: Minimum of 8 years of experience with a bachelor's degree and 6 years with a masters degree in a strategic, operational, or leadership role.

Preferred Skills and Experience (As applicable - Specific skills, knowledge, and experience that are not required to perform the job, but are desirable to have) Excellent knowledge of MS Office; proficient knowledge of program/project management software (e.g. MS Project, Smartsheet, JIRA, collaboration tools) desired Strong project management, planning, decision making, negotiating and change management skills Comfortable with all phases of the project lifecycle including idea generation, concept, design, and development Experience in analyzing tradeoffs between process design, customer needs/requirements and cost Demonstrated ability to synthesize data, set actionable goals and drive metrics and execution Experience with Business Process Management Experience with schedule, budget, cost and risk management tracking tools Regulatory and quality knowledge and experience International organization support skills Creating cohesive and structured reporting dashboard Ability to work in a dynamic work environment Proven ability to lead, influence and work well at all levels of an organization and in a cross functional team environment Seeks, recognizes, and executes creative and simple solutions to resolve complex project challenges; routinely steadies the team when stressed; leads by example Strong relationship building, customer focus and facilitation skills Excellent communication (written, verbal), presentation and documentation skills Exhibits strong adaptability and resilience, effectively managing changing priorities and maintaining composure in high-pressure environments to ensure project success High level of integrity and discretion in handling confidential information Exceptional organizational and multitasking abilities