Management and Program Analyst

Job Title

Management and Program Analyst

Duties

Help

• Responsible for managing and administering operational policies, procedures, personnel actions, hiring processes, and contracting support
• Serves as liaison with Human Resources on personnel issues, coordinates disciplinary and adverse actions, and participates in related hearings
• Responsible for collecting documentation and responding to employee grievances and dissatisfactions, working to resolve conflicts efficiently and equitably
• Assists leadership in projecting staffing needs; developing position descriptions, job analyses, performance plans, and appraisals; and preparing personnel actions
• Develops and coordinates the planning, formulation, and execution of budgets, conducting both short- and long-range analyses and providing financial projections based on operational variables in support of multiple complex clinical, research, and education programs and specialty sections
• Supports operations and budgetary needs for Medical Specialty sections
• Evaluates how budget changes affect program goals and makes recommendations on resource allocation
• Monitors expenses, reviews discrepancies, and adjusts budgets for personnel, travel, and training based on evolving needs and guidance
• Advises management on financial trends, prepares requests for additional funding or reprogramming, and manages the fiscal year budget, including salaries and support costs
• Produces financial reports comparing projections to actual expenditures and handle funding requests for equipment and supplies, certifying bills and participating in fiscal planning
• Serves as a Contracting Officer's Representative (COR), overseeing contract performance, verifying deliverables, ensuring compliance, and maintaining documentation
• Coordinates with contracting officers to address performance issues and provide technical guidance to contractors
• Maintains accurate budget records, advising on fund management, monitoring spending, reprogramming funds as needed, and preparing expenditure reports
• Serves as the subject matter expert (SME) for all administrative processes affecting assigned sections, providing guidance and oversight to ensure efficient day-to-day operations and effective long-range planning
• Directs, coordinates, and monitors administrative functions, developing new standard operating procedures as needed and ensuring alignment with Service Line and facility policies
• Conducts independent management reviews, gathers and consolidates information for leadership, and implements procedures to streamline workflow throughout Specialty Care
• Reviews and validates labor mapping data to confirm that assigned labor categories, tour structures, and functional statements accurately reflect clinical practice and operational needs
• Applies extensive knowledge of service operations, regulations, and precedents to provide informed guidance and develop efficient administrative practices
• Conducts analysis of administrative workflows, staffing, documentation requirements, and reporting structures to identify opportunities for improvement
• Performs other related duties as assigned

Work Schedule: 8am - 4:30pm

Telework: Ad-hoc

Position Description/PD#: Management and Program Analyst / PD502890

Relocation/Recruitment Incentives: Not authorized

US Department of Veterans Affairs