Clerk, Attendance (10065)

Bastrop Independent School District

Bastrop, TX

JOB DESCRIPTION

Job Title

Clerk, Attendance

Evaluation Type

Paraprofessional

Department

Assigned Campus

Pay Grade

Elementary School - P4

Middle School / DAEP - P5

High School - P6

FLSA

Non-Exempt

Date Revised

November 2023

Supervisor

Principal

BASIC FUNCTION & RESPONSIBILITY: Create, maintain, and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.

QUALIFICATIONS:

Education/Certification:

High school diploma or equivalent

Special Knowledge/Skills/Abilities:

Knowledge of applicable district policy and procedures
Knowledge of Texas Education Agency rules, regulations, and procedures
Knowledge of Public Education Information Management Systems (PEIMS) rules, regulations, and procedures
Skill in preparing and maintaining accurate records and reports
Skill in communicating effectively, both verbally and in writing
Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations
Ability to work collaboratively with staff, parents, and District employees
Ability to prioritize and organize work responsibilities
Ability to meet established deadlines

Experience:

Three (3) years of related experience

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Student Support:

Assist in resolving parent/student issues and concerns in a timely manner.
Assist in managing student behavior in accordance with the Student Code of Conduct and student handbook.

Support of Administrative, Fiscal, and/or Facilities Functions:

Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student records.
Disseminate records to campuses, other school districts, central administration, and court-ordered requests accurately and within the time frame allotted.
Maintain attendance accounting records in accordance with Texas Education Agency (TEA) standards.
Train staff on TEA attendance accounting tracking and procedures.
Verify with parents and teachers the validity of daily attendance as reported.
Summarize results of attendance calls in order to convey communicable diseases to the nurse.
Generate and distribute excessive absence and tardy letters or other attendance-related letters.
Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
Perform campus receptionist duties.
Manage campus visitor and volunteer system.
Process and maintain accurate Public Education Information Management System (PEIMS) data for state agencies.
Summarize results of attendance calls in order to convey communicable diseases to the nurse.
Maintain confidentiality of all student records.
Provide assistance to campuses/departments as requested.
Report all attendance problems to the designated administrator.
Assist in campus office as needed.
Maintain confidentiality.

Organization Improvement:

Work collaboratively to improve programs.

Professional Growth and Development:

Participate in professional development that increases effectiveness and improves District performance.

School/Community Relations:

Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

Organization Morale:

Participate in team-building activities and the decision-making process as appropriate.
Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

Other Responsibilities:

Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.
Perform other job-related duties as assigned.

SUPERVISION EXERCISED: None

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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