Services Specialist

Services Specialist

Johns Manville is a leading manufacturer and marketer of premium-quality insulation and commercial roofing, along with glass fibers and nonwovens for commercial, industrial and residential applications. Our products are used in a wide variety of industries including building products, aerospace, automotive and transportation, filtration, commercial interiors, waterproofing and wind energy.

A proud member of the Berkshire Hathaway family of companies, we serve customers in more than 80 countries around the globe. We are committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.

Pay Range: $51,800.00-$71,200.00 Annual

This is the base salary pay range that an applicant can expect to make upon hire. Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus.

Position Overview:

The purpose of the Services Specialist's position is to manage the coordination, scheduling and the delivery of a variety of support services to the facility including general human resources and communication, accounts payable/accounts receivable, and purchasing activities. Additional support activities may also be provided in the following areas: safety, customer service, shipping & receiving, production reporting, warehouse & inventory management as determined by the facility.

Core Responsibilities (Significant Time):

• General human resources and communication activities necessary to administer accurate timekeeping and reporting, payroll, maintenance of personnel files and records, interpretation of policies and procedures, counsel to staff members and assistance to employees as needed
• Ensure new hire protocol (job offers, drug testing, background checks, etc.) is followed. Conduct new hire orientations
• Ensure that employee time data is accurate in payroll system prior to weekly deadline to include policy adherence for overtime, flex scheduling, vacation, holiday processing, hours distribution, leave processing, termination, etc.
• Oversee payroll data validation between Time & Attendance and the payroll system
• Validate employee eligibility and earnings for annual CIP bonus payouts
• Maintain employee data in HRIS system, including annual rate increases, employee deductions, etc.
• Maintain confidential personnel files
• Act as primary point of contact for HR questions and requests in the absence of the HR leader
• May assist with monthly Labor reporting and payroll account reconciliation
• May assist supervisors/managers in conducting employee evaluations and disciplinary actions
• May organize all company functions, parties, picnics, celebrations
• Oversee Communication efforts including but not limited to plant newsletter, company announcements, compliance bulletin boards, quarterly town hall meeting
• Financial support (accounts payable/accounts receivable) and general office purchasing activities as needed
• Ensure accurate invoices and payment processing to non-contracted vendors (i.e., employee medical evaluations, safety PPE, union dues, uniforms, etc.)
• Purchase basic office/production/laboratory/safety supplies as needed
• Track, investigate and resolve accounting issues (i.e., verification of shipping charges, account coding)

Additional Responsibilities (Moderate Time):

As determined by the facility, additional support activities may be provided in one or more of the following areas:

Safety and compliance:

• Assist with Safety training/reporting
• Compile safety statistics
• Conduct safety walks and report safety concerns or activities

Production Purchasing and Reporting:

• Coordinate the timely ordering and or delivery of raw materials
• Manage raw material inventories and reconcile receipts of incoming raw materials
• Manage finished goods inventory
• Reconcile raw material usage issues and make journal entries into the accounting system (which may be SAP)
• Provide plant capacity and product availability updates to customer service and sales as needed
• Act as backup to S/R Supervisor, materials coordinator, production scheduler as needed

Customer Service:

• Assist with customer billing
• Maintain customer account records
• Backfill for customer service representatives as needed

May be required to perform other related duties as assigned

Requirements: (education, skills and abilities)

• High school/technical school diploma with a minimum of 3 years general human resources, payroll, and basic accounting experience in a manufacturing environment
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook (Solid)
• Ability to learn and understand other software applications such as SAP, online travel reservations and electronic expense reporting
• Strong interpersonal, verbal and written communication skills (Solid)
• Strong organizational skills (Solid)
• Ability to manage and prioritize multiple task to meet deadlines (Solid)
• Ability to maintain confidential information (Solid - Expert)
• Fundamental mathematical skills and accounting knowledge (Basic)
• Solid knowledge of local/State/Federal/Government rules and regulations regarding privacy laws, health records, etc.
• Ability to work independently and in a team environment (Solid)
• Ability to interface at all levels of the organization, both internally and externally (Solid)
• Working knowledge of human resources policies and procedures (Basic – Solid)
• Minimal travel required (0 – 10 days per year)
• May be required to lift, carry, push or pull up to and including 25 pounds
• Work environment is typical of an office setting

Please Keep in Mind

If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.

Benefits

Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.

Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.

Johns Manville supports employee growth with vast educational opportunities and a company-wide mentoring program. This program pairs employees and leaders to grow skills, build stronger internal networks and strengthen the company's succession planning process. Johns Manville also offers soft and hard skills training facilitated by internal and external presenters. Our talent management team prioritizes the holistic growth of our workforce.

Diversity & Inclusion

Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.

Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.