Life Enrichment Event Associate

Job Description

Job Description

Penick Village is seeking a detail-oriented, energetic Event Associate for our Life Enrichment Team.

The Event Associate is responsible for designing, coordinating, implementing, facilitating, and documenting high-quality life enrichment programs and events that nurture the mind, body, and spirit of residents across Independent Living, Assisted Living, Skilled Nursing, and Garden Cottage .

This role serves residents at all levels of care and requires both strong event-planning skills and a dynamic, engaging presence. The position calls for a "country club" level of hospitality paired with "cruise director" energy - someone who not only plans and executes large-scale events but also actively engages residents, facilitates participation, and creates an atmosphere that is vibrant, welcoming, and fun.

Normal working hours are Monday–Friday, 9:30 a.m.–6:00 p.m., with flexibility required for evenings, weekends, holidays, and occasional out-of-town trips. The employee must be punctual and present for all scheduled shifts.

Job Duties and Responsibilities:

Event Planning & Program Development

Plan, coordinate, implement, and document a diverse, high-quality calendar of life enrichment programs, special events, themed dinners, trips, celebrations, and large-scale experiences.

Create and implement a monthly Independent Living calendar outlining scheduled activities, including signature events and excursions.

Develop activities that reflect resident interests, abilities, cultural backgrounds, and wellness goals across all levels of care.

Deliver events with a hospitality-driven mindset, ensuring an elevated, country club-style experience.

Coordinate logistics including scheduling, transportation, vendors, décor, space setup, supplies, and equipment.

Drive residents to outings and events, including evening, weekend, and occasional out-of-town trips.

Ensure programs run smoothly, safely, and on schedule.

Facilitation, Engagement & Documentation

Serve as an energetic host and facilitator, encouraging resident participation and engagement.

Actively engage residents before, during, and after events to foster connection and increase attendance.

Provide programming support within Skilled Nursing, Assisted Living, and Garden Cottage.

Assist with Life Enrichment Assessments for Assisted Living and Skilled Nursing residents as needed.

Document resident participation accurately and timely in accordance with community standards and regulatory requirements.

Adapt activities to accommodate varying physical, cognitive, and sensory needs.

Promote an inclusive and welcoming environment for all residents.

Collaboration & Campus Support

Work closely with Dining Services to support life enrichment events and coordinate food and beverage offerings (e.g., Happy Hour, Wine Club).

Collaborate with HR to provide campus-wide events for residents and staff.

Partner with Marketing to promote events through flyers, newsletters, and other communications.

Develop and maintain relationships with volunteers, performers, instructors, and community partners.

Coordinate campus holiday decorations with residents and staff.

Administrative & Organizational Duties

Maintain accurate calendars, attendance records, and participation documentation.

Create sign-up sheets and promotional materials.

Distribute Life Enrichment calendars and communications.

Assist with budgeting, expense tracking, departmental shopping, and inventory.

Organize Life Enrichment equipment and keep all areas clean and resident friendly.

Ensure compliance with safety guidelines, policies, and procedures.

Perform additional duties as assigned by the Life Enrichment Coordinator or Chief Operating Officer

Job Standards:

Must be able to work well with the senior population.

Must be flexible enough to carry out job duties.

Must be able to work under pressure to maintain organizational goals.

Ability to adapt to changes in daily work hours and schedule.

Must express a positive attitude and excellent communication skills.

Must be able to manage time well and make decisions concerning priority.

Must establish and maintain good working relationships with all team members.

Must have advanced interpersonal communication skills to interact closely with residents, family members, co-workers, children, volunteers, general public, visitors, physicians, community organizations, and news media.

Qualifications

Education & Experience

Associate's or Bachelor's degree in Recreation Therapy, Event Management, Gerontology, Social Work, or a related field preferred.

Previous experience in event planning, life enrichment, recreation, or senior services strongly preferred.

Experience working with older adults or in a senior living environment is a plus.

Must be able to drive 14 passenger bus.

Must stay current with any professional certifications, as well as Penick Village and departmental training.

Must demonstrate proficiency with computer skills including Microsoft Outlook, Word, Publisher, PowerPoint, Excel and learn how to utilize Touchtown computer software for calendar generation.

Skills & Abilities

Strong organizational and time-management skills.

Creative, energetic, and detail oriented.

Excellent interpersonal and communication skills.

Ability to manage multiple events and priorities simultaneously.

Comfortable with basic technology (email, calendars, event software, Microsoft Office).

Ability to work flexible hours, including occasional evenings or weekends.