Administrative Associate - FT Days

Administrative Support Position

Position at Vassar Brothers Medical Center At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what's possible for you and your career. Vassar Brothers Medical Center (VBMC) is a renowned, 349-bed regional medical center overlooking the Hudson River in Poughkeepsie, New York. As a tertiary teaching hospital and the healthcare leader in the Mid-Hudson Valley, we offer comprehensive, subspecialized medical, surgical, and obstetrical/gynecological services to the entire community. Our accolades include:

• U.S. News & World Report - Best Regional Hospital
• Healthgrades - One of America's 50 Best Hospitals
• Surgical Review Corporation (SRC) - Robotic Center of Excellence

At Vassar Brothers Medical Center, we inspire the professional growth of our team members and support a philosophy of shared decision-making. Everyone has a voice and plays a role in defining our future, which helps make this an amazing place to work. Through the strength of our health system and the passion of our team, we continue expanding our care to an even broader market. Our caregivers represent the community in which we work, and our commitment to everyone's well-being is truly heartfelt.

Job Summary: Responsible for performing various administrative, secretarial, and clerical duties. Understands and follows the organization's policies, procedures, and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement.

Responsibilities

1. Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
2. Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.
3. Reviews and edits all written materials.
4. Maintains the Administrative team's appointment calendars.
5. Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
6. Sorts, logs, and distributes all incoming mail; identifies mail that needs immediate attention.
7. Prepares financial reports; department activities, travel, business expenses, etc.
8. Maintains an organized, efficient filing system.
9. Records, prepares, and distributes meeting minutes as requested.
10. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
11. Interacts professionally with all visitors, both within the department/office and with other departments.
12. Demonstrates the ability to be flexible and organized during stressful situations.
13. Manages and operates equipment safely and correctly.
14. Accepts and completes other duties as assigned.

Qualifications Education: High School graduate. Associate's Degree preferred. Experience and Skills: Requires 3+ years experience providing administrative support. Microsoft Word, Excel, Outlook, and PowerPoint. Works on multiple projects. Strong written and verbal communication and organizational skills.

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Generally pleasant working conditions

Company: Vassar Brothers Medical Center

Org Unit: 972

Department: Emergency Department

Exempt: No

Salary Range: $19.54 - $37.94 Hourly

With strong hearts and open minds, we're pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!