Bookkeeper/Cashier

Job Description

Job Description

Description:

Since 1968, Lynn’s Inc. & Affiliates has been committed to serving our communities with quality, integrity, and care. As part of that commitment, we strive to be the better choice for our customers, our employees, and the communities we serve. We are always looking for team members who share our values and take pride in their work. Please complete this application thoroughly—we look forward to learning more about you.

Lynn’s Inc. & Affiliates is an equal opportunity employer. We make employment decisions based on qualifications and business needs, without regard to any status protected by applicable law.

Position Overview

The Bookkeeper is responsible for maintaining accurate financial records related to store transactions and ensuring proper handling of cash and financial documentation within the store. This position supports store operations by collecting, recording, reconciling, and reporting financial transaction information in an accurate and timely manner.

The Bookkeeper reports to the Store Manager or designated supervisor and works closely with store leadership and front-end staff to ensure proper cash handling procedures, financial reporting, and office operations.

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Key Responsibilities

Cash Management & Financial Controls

• Clear registers and accurately record daily sales information.
• Record and process cash receipts, deposits, change orders, and other cash transactions.
• Reconcile daily office work to ensure financial records are accurate.
• Perform regular cashier audits and review cashier drawer activity.
• Audit cashier drawers during shifts and at closing to ensure proper cash handling.
• Immediately notify store management of any irregularities or discrepancies in cash handling procedures.

Financial Records & Documentation

• Maintain accurate records of store financial transactions.
• Record coupon receipts and related promotional transactions.
• Track accounts receivable and maintain accurate financial documentation.
• Maintain and update tax exemption forms for eligible customers in accordance with legal requirements.
• Maintain appropriate office supplies and financial documentation materials.

Front-End & Customer Service Support

• Provide guidance and support to cashiers to ensure proper procedures are followed.
• Assist with training customer service cashiers and front-line cashiers.
• Maintain working knowledge of all customer service counter operations and cashier responsibilities.
• Perform Person-In-Charge (PIC) responsibilities when assigned or when operational needs require.
• Operate cash register as needed for store support.

Training & Operational Support

• Train new bookkeepers in office procedures and financial record keeping processes.
• Assist store management with front-end operational support when necessary.
• Maintain organized financial records and office operations that support store efficiency.

Collections & Financial Follow-Up

• Assist with collection of NSF checks and outstanding customer accounts.
• Work with store leadership to ensure proper handling and documentation of returned checks or customer payment issues.

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Compliance & Company Standards

• Follow all company policies, procedures, and operational guidelines outlined in the Lynn’s Inc. & Affiliates Primary Policy Manual.
• Follow all applicable local, state, and federal regulations related to financial documentation and record keeping.
• Support store safety and security procedures.
• Maintain confidentiality of company financial records and business information.
• Perform additional duties as assigned by store leadership.

Qualifications

• Experience with cash handling, bookkeeping, or retail office operations preferred.
• Strong attention to detail and accuracy in financial record keeping.
• Basic computer and office system skills.
• Ability to manage multiple administrative tasks efficiently.
• Strong organizational and communication skills.
• Must be at least 18 years of age or older.

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Essential Functions

In addition to the responsibilities outlined above, the Bookkeeper must meet the Minimum Expectations for All Positions established by Lynn’s Inc. & Affiliates, including standards related to attendance, professionalism, safety compliance, teamwork, operational flexibility, and the physical and scheduling requirements associated with the role.

Employees must be able to perform the essential functions of the position with or without reasonable accommodation in accordance with applicable federal and state laws.