Document Controls Specialist

About the job Document Controls Specialist


KBH | Remote | Contract

About Us

KBH Industrial is a trusted resource for utilities and channel partners across the energy and industrial sectors, providing project management, project controls, senior consulting, and specialized technical support. Founded on the principle of people-first, honesty, collaboration and safety, KBH places skilled professionals in critical individual roles, working side by side with client teams to deliver deep expertise and dependable results.

Job Summary
The Document Control Specialist establishes, maintains, and governs all document management processes for a large-scale, multi-phase critical electrical EPC data center project within a broader program. This role ensures accurate, timely, and controlled management of all project documentation across engineering, procurement, manufacturing, logistics, construction, testing, commissioning, and turnover - supporting contractual compliance, traceability, and audit readiness throughout the project lifecycle.

Key Responsibilities

• Establish and maintain the document control system, workflows, and standards for the project, including naming conventions, numbering, revision control, and metadata.
• Manage intake, distribution, tracking, and storage of all project documents, including engineering drawings and specifications; submittals and RFIs; contracts, POs, and vendor documentation; and field reports, QA/QC records, and commissioning documentation.
• Maintain document registers and logs, including submittal logs, RFI logs, drawing registers, and turnover packages.
• Ensure revision control and version accuracy across all internal and external documentation.
• Coordinate document flow between engineering, procurement, subcontractors, client, and field teams.
• Track and enforce document submission deadlines and approval workflows.
• Support submittal and RFI processes, including receipt, logging, tracking, and status reporting.
• Manage as-built documentation collection and final turnover package assembly.
• Ensure compliance with contractual documentation requirements and client standards.
• Support audit readiness by ensuring all documents are traceable, complete, and properly filed.
• Provide document status reporting to project leadership and support coordination meetings.
• Coordinate interfaces with PMO, cost controls, scheduling, and field execution teams.

Qualifications & Skills

• 5+ years of EPC document control / document management experience.
• Experience on large-scale industrial or data center projects.
• Proficiency with document management systems such as Aconex, Procore, SharePoint, BIM 360, or equivalent.
• Proficiency with Excel-based tracking logs and reporting, and Power BI.
• Strong understanding of submittal and RFI workflows and the engineering drawing lifecycle (IFC, IFB, As-Built) and revision control.
• Familiarity with vendor/subcontractor document requirements, construction and commissioning documentation standards, and turnover/O&M manual requirements.
• Experience managing documentation on projects exceeding $100M+ preferred.
• Strong organizational, communication, and coordination skills, including the ability to communicate documentation risks, delays, and compliance gaps to project leadership.

Benefits

KBH offers a comprehensive benefits package, including medical, dental, and vision coverage, paid parental leave, a 401(k) program, and other employee perks to support your health, financial security, and work-life balance.