Project Manager, Utility Coordination

Job Description

Job Description:\n\nDescription: Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service. Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n):New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firmDevelopment Opportunities // Professional and personal growth through innovative in-house training and collaborative resourcesCompensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education ProgramsPaid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions casesWinter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidaysCommunity Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions CobbFendley is seeking an experienced Utility Coordination Project Manager in our Austin, Texas office.Requirements: EXPERIENCE + KNOWLEDGE SKILLS ABILITY (KSA) Intermediate // Developing skills with some practical experience; able to perform tasks with occasional assistance. 7+ years of AEC Professional (Engineer, Surveyor, ROW, etc.) experience.Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required.Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required.Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required. COMPLEXITY + DECISION-MAKING AUTHORITY 1. Responsible for the success of certain tasks in part of a moderate project. *Must be listed as a Task Manager in Vantagepoint and may not be responsible for direct invoicing and billing to clients. 2. Independently performs most assignments with oversight and instruction from supervisor and project managers. RESPONSIBILITIES 1. Financial Management //Utilize weekly budget report and project report to monitor progress on projects and review of accounts receivable (A/R) report.Prepare scope of work (SOW), Levels of Effort (LOE) and schedules for projects. Identify out of scope requests and prepare proposals for additional authorizations.Responsible for collection of invoices from clients including escalations for past due invoices. 2. Corporate Compliance + Risk Assessment //Ensure completion of the contract and subcontract review process through the Contracts Department and appropriate filing and adhere to jurisdictional requirements and company-established signature matrix protocol.Cursory review of the initial contract terms and conditions and coordinate as necessary with client for modifications to the contract.General understanding of contract payment terms and company-wide fees and negotiation strategies.Follow company-established QA/QC process including project kick off and project safety plans. 3. Communication + Collaboration //Held accountable for communications and collaboration such as ensuring that messages and information are not only received but understood and acted upon appropriately within the department, other disciplines and regions, and corporate resources.Able to articulate project requirements timelines, and deliverables, and corporate directives, in a concise and clear manner.Responsible for the completion of meeting minutes and documentation to respective parties.Comply with marketing requests including but not limited to input for requests for qualifications (RFQ) and proposals and maintaining updated resumes, etc. 4. Client + Internal Satisfaction //Adhere to project schedules set by the client and keep clients informed of any potential delays and work with the supervisor for mitigation plans.Be responsive and accessible and address problems and concerns timely and follow up to ensure satisfaction post-resolution. 5. People Development //Provide feedback on staff performance to management periodically including for annual evaluation.Assist with recruiting project team members.May give direction to support staff assigned to project(s) by supervisor and project manager(s). 6. Technical //Identify existing utilities, establish contact with the utility companies, and attend utility coordination meetings.Prepare Utility Agreement Assembly packages, including reviewing plans and estimates to evaluate compliance with guidelines, rules, and regulations, determining eligibility and betterment ratios, and preparing documents required by 23 CFR Section 645.Attend meetings with individual utility companies and on-site field visits.Prepares utility relocation schedule and tracks project deliverables. Request for as-builts from utility owners.Set up and maintain electronic files for received utility records.Assist in interpreting various Subsurface Utility Engineering quality level data in order to analyze utility conflicts and develop concept plan.Assist in setting up and maintaining project electronic files, developing/maintaining project schedules, and maintaining client exhibits (KMZ & GIS) which define project scope of work.Assist in coordinating field investigation requests.Assist in reviewing design drawings, permit drawings, GIS geodatabase deliverables (QA/QC).Assist in updating internal and client project trackers.Assist in responding to design questions from CAD Technicians.Prepare utility progress reports. Prepare utility relocation schedule and tracks project deliverables.Work with major utility companies, various pipeline companies, as well as state agencies and municipalities.Prepare contracts, fee proposals, and scopes of workPrepare and submit monthly invoices and follow up with clients on outstanding invoices. COBBFENDLEY CHARACTERISTICSWe Collaborate // with a professional attitude making communication a priority.We Commit // to maintaining a safe and inclusive work environment, with a focus on accountability.We Build Communities // by fulfilling our responsibilities with integrity that is consistent with industry standards. PHYSICAL/COGNITIVE REQUIREMENTS + ENVIRONMENTAL FACTORS Most work is performed in a professional office environment. Some trips to client offices and outdoor environments for observations will be required.Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.Mobility. Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.Cognitive Requirements. Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.Outdoor Conditions. Includes walking and climbing on uneven surfaces, confined spaces, and exposure to extreme weather conditions (heat and freezing temperatures). Potential exposure to high noise levels and various allergens, including poison ivy, sumac, dust, pollen, and cedar. Potential exposure to wildlife hazards such as animals, insects, and plants.Safety and Equipment Use. Regular use of personal protective equipment (PPE) is required, along with use of hand and power tools.Driving and Vehicle Use. May involve driving large pick-up trucks with attached trailers, potentially operating watercraft, and for extended periods of time. EXPECTED WORK HOURSThis is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime.CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff. WORK LOCATION FLEXIBILTYThis position is eligible for a hybrid schedule once the training period is complete as established by the department. EQUAL EMPLOYMENT OPPORTUNITY Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.EEO is the Law (English)EEO is the Law (Spanish)EEO is the Law - Poster Supplement MISCELLANEOUSPre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records). CobbFendley complies with all applicable state and federal laws regarding said screenings. Unless and only to the extent state or federal law limits CobbFendley’s drug-testing requirements for initial hiring, all candidates for employment are subject to pre-employment drug screening verification which may include a panel drug test for use of marijuana and other substances that may be lawful under state law but unlawful under federal law. A positive result may lead to disqualification of candidacy or termination from employment to the extent permitted by law. CobbFendley reserves all rights with respect to its drug-testing, other pre-employment screenings, and workplace policies and procedures.External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.Work Authorization + Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.Applicant Accommodations. Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the HR Department at View phone number on ziprecruiter.com or View email address on ziprecruiter.com. Drug-Free Workplace Conditions Medication Disclosure: Employees and job applicants shall receive notice of the most common medications, either by brand name, common name, or chemical name, that may alter or affect a drug test. A list of such medications shall be developed by the Agency for Health Care Administration. Contesting Positive Results: An employee or job applicant who receives a positive confirmed drug test result may contest or explain the result to the employer within 14 days after written notification of the positive test result. Responsibility to Notify the Laboratory: The employee or job applicant has the responsibility to notify the testing laboratory of any administrative or civil actions brought pursuant to this section. List of Drugs for Testing: A list of all drugs for which the employer will test can be supplied upon request, described by brand names or common names, as applicable, as well as by chemical names. Right to Consult the Testing Laboratory: Employees and job applicants are notified of their right to consult the testing laboratory for technical information regarding prescription and nonprescription medication.