Procurement Supervisor

Position Summary

The Procurement Supervisor supervises the day-to-day work of the Purchasing and Warehouse teams. Coordinates team priorities and resources to ensure the reliable supply of quality goods and services at optimum cost and time, within approved site and global policies and guidelines. Provides coaching, monitors team performance, and supports continuous improvement in purchasing and warehouse activities. Ensures that all business is conducted to the highest standards of ethics and professionalism and in a manner consistent with Responsible Care®, and within the Company Code of Business Conduct in an integrated HSSEQ Management System (Health, Safety, Security, Environmental and Quality).

Responsibilities

Contract Management

• Facilitates the contract management lifecycle including contract execution in adherence with the global standard and proper documentation/log of active agreements.

• Ensures all procurement and contractual activities are handled in a professional and ethical manner and confidentiality of commercial information is always maintained.

• Applies established financial controls to procurement activities and monitors compliance so end users can carry out their work effectively and efficiently.

• Implements supply arrangements that minimize inventory levels without impairing availability or quality.

• Negotiates the acquisition of goods and services within delegated authority at optimum cost, in compliance with company procedures and consistent with standards of quality and delivery.

• Ensures contract terms and conditions are kept up to date and minimizes commercial risk to company.

• Provides advice and where appropriate accesses professional legal advice on matters that are of a contractual nature or that may expose the company to financial or legal risk.

Procurement Systems and Procedures

• Coordinates the day-to-day use and maintenance of procurement systems, department procedures and processes, implementation of approved tools, KMI monitoring, and intra- and interdepartmental process improvements., etc.).

• Implements and maintains approved systems, policies and procedures for site procurement, contracts and warehouse functions, and recommends improvements.

• Facilitates training/knowledge transfer to the organization about procurement policies to ensure adherence to protect company from liability and unnecessary cost.

• Monitors site procurement and warehouse procedures for compliance with Global Standards and escalates identified gaps.

• Reviews site procurement procedure deviation requests and refers them to the appropriate authority for approval.

• Acts as an interdepartmental liaison to maintain knowledge of end-to-end business processes.

• Develops and actively manages key performance metrics to monitor the effectiveness and efficiency of purchasing and warehouse performance. Also develops and manages similar metrics for individual performance.

• Supports effective use of approved software systems and tools and recommends improvements to process efficiency.

Warehouse

• Manages Inventory and Material Management systems to ensure that the warehouse is stocked appropriately to ensure plant reliability while balancing low cost and quality deliverables.

• Ensures back up in the Warehouse(s) during periods of absence.

• Provides a service as required by the SMT to dispose of surplus and/or obsolete equipment.

Leadership

• Facilitates Purchasing and Warehouse activity management in alignment with site project initiatives.

• Manages direct reports’ priorities and workload.

• Ensures Employee and contractor compliance with company policies, procedures, and applicable standard

• Involves the team in developing and actioning the annual department plan. Ensure alignment with site business plan, Global Procurement Strategy, and Corporate Strategy

• Effectively communicates current activities and policies

• Applies company HR policies and procedures within the team, with guidance from Human Resources and site leadership as needed.

• Provides regular mentoring, coaching and development to team members.

• Ensures technical skills of all staff are maintained at an adequate level to effectively support the business.

• Coordinates execution of the approved annual department plan translates objectives into team goals and work priorities, and monitors progress against key performance indicators (KPIs).

• Provides technical leadership around best procurement and contract management practices and systems.

• Ensures proactive engagement with external departments to understand site activities, impacts to procurement and to consult on how procurement can support site activities.

• Provides project management support for procurement strategic initiatives.

Vendor Management

• Manages the Vendor Life Cycle Process Management which includes qualification, onboarding, performance management and continuous improvement. Engages with vendors to protect company’s reputation.

• Acts as a site point of contact for vendor communications and coordinates strategic matters with the appropriate procurement leadership.

• Coordinates vendor negotiations and resolves routine vendor issues within delegated authority, escalating matters as required.

General

• Actively participates as a member of Global Purchasing Team (GPT) and other global teams or global initiatives as delegated.

• Implement GPT best practices and procedures.

• Networks with other company sites to the mutual benefit of all sites.

• Responsible for ensuring awareness of all controlled documents relating to this position

Qualifications

Education, Experience, and/or Training

• Bachelor’s degree in commerce, business or a combination of education/work experience.

• 2-4 years of experience (or a combination of experience) in contract administration, material management, commercial management and procurement in an industrial setting

• Minimum of 2 years of experience directly managing and leading teams

• Excellent computer skills in Microsoft Excel, PowerPoint, and Word.

• Knowledge of warehouse procedures and computerized procurement/stores/maintenance Asset Management systems (i.e. Maximo).

Knowledge, Skills, and Abilities

• Strong written and verbal communication and presentation skills, with the ability to communicate effectively with diverse stakeholders.

• Strong negotiation skills and demonstrated knowledge of tendering processes.

• Experience supporting turnaround and project procurement activities.

• Proven leadership capabilities.

• Strong analytical, planning, and time-management skills - comfortable with the ability to quickly prioritize competing demands.

• Functions well in a fast-paced environment

Security Clearance Requirements

• Transportation Workers Identification Credential (TWIC)

Work Schedule

• Monday – Friday between 8:00am – 5:00pm, working the 9/80 schedule.

• May work additional hours and days, including weekends and holidays as required.

Travel

• Travel not anticipated in this role, up to 10% may be required.