Finance Purchasing Technician

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JOB SUMMARY

Assists Purchasing Agent in handling all purchases under $15,000 and selected purchase orders greater than $15,000; and performs related work as required.

ESSENTIAL JOB FUNCTIONS

· Communicates extensively with departments for clarification of requests and with vendors for price quotes.

· Places orders with vendors after receiving three competitive quotes via telephone, email, or fax; makes decisions regarding expenditures.

· Assists in the preparation and distribution of bid packets; assigns number to and sets up vendors; maintains vendor list; assists in maintaining vendor information; prints purchase orders and distributes to department and vendor.

· Files department copy of all purchase orders.

· Requisitions payments for communication vendors and maintains related history.

· Fills in for Purchasing Supervisor during their absences.

· Answers inquiries from vendors and department heads regarding status of purchase orders.

· Works with vendors and departments to resolve shipping problems; works closely with Accounting and Purchasing Supervisor to set and follow purchasing policy.

· Processes all purchase requests less than $15,000.

· Manages communication vendor relationship and staff communication issues including payment of invoices.

· Maintains vendor database on shared drive.

· Audits all purchase card statements with transaction documents.

· Develops and writes bid packet for minor purchases.

· Collects and distributes mail; makes bank deposits.

· Operates a company vehicle.

· Performs any other related duties as required or assigned.

QUALIFICATIONS

Education and Experience:

Associate's degree in a related field and five (5) years of related experience and/or training, and three (3) years of related management experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities:

· Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.

· Ability to use computers for data entry, word processing, and accounting purposes.

· Ability to write reports, business correspondence, and policy/procedure manuals.

· Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

· Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

· Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists.

· Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

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Job Type: Full-time

Pay: $19.02 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Application Question(s):

• Do you have a clean driver's license and good driving record?

Experience:

• finance/purchasing: 3 years (Preferred)

Ability to Commute:

• Hot Springs National Park, AR 71901 (Required)

Work Location: In person