Sales Assistant

Sales Assistant

Location: Fort Lee, NJ

Industry: Trading / Metals & Minerals

Job Type: Full-Time, Non-Exempt

Salary: $50,000–$55,000 annually + Bonus

Work Arrangement: Hybrid (Up to 2 days remote per week)

Start Date: November 2026

Position Summary

A company is seeking a Sales Assistant to join its Metals & Minerals department in Fort Lee, NJ.

This position performs administrative tasks related to trading, such as product logistics and paperwork coordination.

Essential Job Functions

Business Administration

• Prepares sales and purchase contracts.
• Tracks merchandise statuses of pre-shipment.
• Arranges shipments and informs all concerned parties.
• Obtains, prepares, and/or processes required shipping documents.
• Develops delivery order instructions (DOI) and title transfer instructions.
• Arranges logistics and customs clearance.
• Develops invoices, debit notes, and credit notes as necessary.
• Updates inventory status.
• Updates payment schedules.
• Prepares/checks documents for payment.
• Opens/receives Letters of Credit.
• Collects accounts receivable.
• Updates Accounts Receivable Trade, Accounts Payable Trade, and Miscellaneous lists.
• Inputs information into the company's system correctly.
• Enters information to update reports such as monthly shipment/inventory reports, monthly invoice summaries, and monthly number of contracts.
• Sends/receives/files documents.
• Updates unarrived inventory status.
• Submits marine insurance as necessary.
• Prepares documents for audits.
• Monitors E-credit balances and alerts Sales representatives if necessary.

Other & Miscellaneous

• Seeks constant improvement and more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by the manager and other senior management.
• Supports departmental work if other employees are absent. May support other departments if required.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to the supervisor and works to resolve those issues.
• Maintains good communication with other staff and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Qualifications & Requirements

• Previous experience in sales administration or sales support is preferred.
• Experience in international trade operations and/or logistics is a plus.
• Strong accuracy and attention to detail.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time management skills.
• Strong customer service and interpersonal skills.
• Dependability, reliability, flexibility, and adaptability.
• Ability to work effectively as part of a team.
• Knowledge of inventory control, order processing, and vendor relations is beneficial.
• Must be authorized to work in the United States without visa sponsorship.

Physical & Work Environment

• Physical requirements include writing, typing, reading data in hard copy and on a computer screen, and verbal communication.
• Work environment: Quiet noise level.