Interior Project Coordinator

Interior Project Coordinator

Job Responsibilities include but are not limited to:

Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar construction management software. Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools. Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules. Monitor project progress through regular site visits and updates, ensuring adherence to safety protocols and quality standards. Manage document control using Bluebeam or comparable software to review drawings, specifications, change orders, and RFIs (Requests for Information). Facilitate communication between all project stakeholders to resolve issues promptly and keep projects on track. Support contract administration by reviewing contractual obligations and tracking deliverables throughout the project lifecycle. Maintain accurate records of project activities, including daily reports, meeting minutes, and change logs.

• Request Construction Schedule from General Contractor
• Updates POJ spreadsheet
• Maintain Operations Meeting spreadsheet
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal
• Maintain Workmanship Log for punch list tracking on jobs
• Lift Rentals tracking, call off, transfers and enters POs
• Verify Foreman Packs
• Verify Test Packs
• Follow Ups from Meetings
  1. Combined notes from Co-CEO, Construction Manager and Estimation Manager
  2. To Do lists with deadlines for Construction Manager to distribute
• Process Construction contracts
• Job Set Up for Construction contracts
• Set Up Job Folders for Construction
• Issue PO# to vendors
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes historical data for fab
• Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site

Knowledge:

• High School diploma or GED is required

Work Experience:

• Construction experience required, scheduling, PO and process flow experience is a plus
• Similar industry administrative experience is preferred (renting lifts or heavy equipment with vendors preferred)

Skills and Competencies:

• PROCORE experience is required
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Physical Requirements

• 100% Office Setting, including sitting, some bending, some lifting, walking and viewing

Allied Fire Protection