Medical Administrative Assistant

Job Description

Job Description

Company Overview: Spectrum is a leading provider of human services for people with intellectual and developmental disabilities. Our mission is to provide our clients with the greatest quality of life and the highest level of independence in the community. Spectrum has been serving Colorado for over 40 years in residential settings, day program, community and in-home support, and community integrated employment.

Position: Administrative Medical Assistant

Status: Part time up to 29 hours.

Compensation and Benefits:

• $23.00-$26.00 per hour
• Paid sick time
• Retirement Plan
• Referral Bonuses
• Development, job growth and internal training

Location: Greenwood Village. In person

Schedule: Monday through Friday, with a preferred schedule of 9:00 a.m. to 3:00 p.m. We understand flexibility is important and are happy to work with candidates to create a schedule within our operating hours of 8:30 a.m. to 4:30 p.m. A 30-minute unpaid lunch break is included.

Reports to: Executive Director

Position Overview:

Spectrum's Nursing Department provides medical and administrative support to our clients with intellectual and developmental disabilities, receiving Home and Community Based Medicaid Services.

We are looking for a highly organized medical assistant to support our nursing department in delivering high-quality, compliant care for our clients. This is an office-based role focused on providing administrative and care coordination support to the nursing team and does not perform clinical assessments, nursing interventions, or independent clinical decision-making.

Job Duties:

• Review, organize, and file medical information received from community providers and notify the nursing team of updates.
• Assist the nursing team with communication regarding medication changes between physicians, pharmacies, and service providers.
• Assist with formatting, maintaining, and updating medical protocols, treatment plans, and standing orders as directed by the RN.
• Maintain and update Medication Administration Records (MARs) based on approved physician orders and nursing direction.
• Assist with ordering medical supplies for individual clients.
• Organize, maintain, and track health-related documentation to ensure compliance with state and Medicaid regulations.
• Collaborate with the RN, LPN, and other team members to ensure timely submission of required medical forms and reports.
• Support the preparation and tracking of health assessments, medication records, and annual care plan reviews.
• Maintain confidential health information in accordance with HIPAA and other regulatory requirements.
• Monitor deadlines for recurring documentation and notify the nursing team of upcoming requirements.
• Assist with internal audits and compliance reviews.
• Additional duties as assigned.

Qualifications

Required:

• Current Medical Assistant certification required; CNA certification may be considered with relevant healthcare administrative experience. Strong understanding of medical terminology and documentation standards
• Strong writing skills.
• Excellent written communication and organizational skills
• Proficient with Microsoft Office suite and computer literate
• Ability to work independently and manage multiple tasks with attention to detail

Preferred:

• Familiarity with Medicaid waiver programs
• Experience writing or formatting medical protocols or care guidelines
• Experience working in a medical office, residential health program, or public health organization

Physical Requirements

• Prolonged periods sitting at a desk and working at the computer.
• Must be able to lift up to 30 pounds at a time.

Application deadline: July 22nd at 10:00am MT