Facility Management Specialist

Facilities Maintenance Support Specialist

The Facilities Maintenance Support Specialist provides facility management, maintenance planning, project development, and infrastructure sustainment support for Bureau of Medicine and Surgery (BUMED) facilities and real property assets. The position serves as a facility management subject matter expert responsible for documenting facility conditions, maintenance requirements, repair projects, construction initiatives, and lifecycle management activities. The Facilities Maintenance Support Specialist assists BUMED Headquarters, Regional Commands, and installation-level Facility Managers with preventive maintenance programs, facility assessments, project planning, capital improvement initiatives, maintenance action plans, and facility sustainment strategies to ensure healthcare facilities remain safe, operational, and mission-ready.

Essential Duties and Responsibilities

Facility Condition Assessments and Maintenance Support

• Conduct inspections of buildings, infrastructure, utility systems, and facility equipment to assess condition, performance, and remaining service life.
• Evaluate facility deficiencies and identify requirements for maintenance, repair, renovation, modernization, and replacement projects.
• Perform periodic surveys of facilities throughout the assigned area of responsibility (AOR) and provide technical recommendations to facility managers and leadership.
• Conduct annual facility assessments and audits, documenting deficiencies, risks, and corrective action recommendations.
• Monitor facility performance and support continuous improvement initiatives.

Maintenance Planning and Preventive Maintenance Programs

• Assist in the development, implementation, and oversight of preventive maintenance programs.
• Evaluate maintenance practices and recommend adjustments to improve facility reliability and lifecycle performance.
• Support planning and scheduling of maintenance activities for facility systems and infrastructure.
• Track maintenance performance and identify opportunities to reduce deferred maintenance and operational risk.
• Ensure facilities receive approved Common Levels of Operations (CLO) and Common Levels of Service (CLS).

Project Development and Requirements Management

• Identify and document facility project requirements for repairs, alterations, renovations, and new construction initiatives.
• Enter and manage project requirements within DMLSS-FM and other approved facility management systems.
• Coordinate with NAVFAC Facility Management Specialists (FMS), USMC Zone Managers, USACE personnel, and other stakeholders to properly develop project requirements.
• Prepare project scope information and supporting documentation for review and approval prior to submission.
• Support project development activities from concept through work induction and execution.

Facility Planning and Capital Investment Support

• Assist BUMED Headquarters, Regional Commands, and local Facility Managers with development of Five-Year Maintenance Action Plans (MAPs), Long-Range Plans (LRPs), and related facility investment strategies.
• Support identification and prioritization of local, regional, and enterprise facility projects.
• Assist with Program Objective Memorandum (POM) and facility investment planning activities.
• Develop project presentations, project lists, and supporting documentation for Special Projects Boards and other decision-making forums.
• Ensure BUMED and regional projects are represented during installation, regional, and enterprise planning meetings.

Scope Development and Cost Estimating

• Develop Statements of Objectives (SOO), Scope Intent Documents, Rough Order of Magnitude (ROM) cost estimates, and supporting project documentation.
• Support preparation of Statements of Work (SOWs), Independent Government Estimates (IGEs), plans, specifications, and cost estimates.
• Review project documentation prepared by NAVFAC, USMC Public Works Departments, and other organizations for completeness and accuracy.
• Ensure project documentation supports development of DD Form 1391 and other required project authorization documents.
• Verify project requirements are adequately defined to support design, construction, energy, and facility improvement contracts.

Facility Management Systems Support

• Maintain and update facility project information in enterprise systems including: DMLSS-FM, MAXIMO, eProjects, GFEBS, PAX, and other authorized facility management systems
• Monitor project status and maintenance activities through computerized maintenance management systems (CMMS).
• Track work orders and provide status reporting to facility managers and regional leadership.
• Support facility data collection, validation, and reporting requirements.

Stakeholder Coordination and Liaison Support

• Serve as a liaison between BUMED, NAVFAC, USMC, DHA, GSA, USACE, and other organizations regarding facility-related issues.
• Participate in coordination meetings, planning sessions, inspections, and facility reviews.
• Notify Facility Managers and Regional Managers of installation meetings, facility data calls, and emerging issues.
• Coordinate with building managers and facility points of contact to assess building conditions and operational concerns.
• Facilitate communication among stakeholders to ensure alignment of facility priorities and project execution.

Utilities, Energy, and Facility Performance Support

• Collect, analyze, and report utility consumption and facility performance data.
• Support energy conservation and sustainability initiatives.
• Assist in evaluating facility systems and equipment for operational efficiency and lifecycle optimization.
• Coordinate with energy contractors and utility stakeholders regarding facility performance initiatives.

Property and Real Property Support

• Assist with processing facility property transfers and associated documentation, including DD Form 1354 activities.
• Support real property accountability and facility asset management requirements.
• Maintain records and documentation supporting facility ownership, occupancy, and lifecycle management.

Contractor Oversight and Field Support

• Escort contractors, consultants, inspectors, and vendors performing authorized work within BUMED facilities.
• Monitor contractor activities and support project coordination efforts.
• Verify work is being performed in accordance with approved requirements and schedules.
• Support access coordination for maintenance, repair, inspection, and construction activities.

Reporting and Documentation

• Prepare facility condition reports, maintenance analyses, project status reports, and executive summaries.
• Document facility deficiencies, maintenance trends, and project progress.
• Maintain records supporting facility management, planning, budgeting, and compliance activities.
• Provide recurring and ad hoc reports to BUMED Headquarters, Regional Commands, and installation leadership.

Education, Experience, and Technical Skills

Required Education, Experience, and Technical Skills

• Minimum of 3 years' experience managing a facility maintenance program in hospital, military, or special purpose installation settings
• Demonstrated experience planning and scheduling maintenance activities and/or developing preventative maintenance programs
• Working knowledge of facility management systems, specifically DMLSS-FM, MAXIMO, PAX, and GFEBS
• Experience preparing and/or working with government documentation, including DD Form 1392 and DD Form 1354
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license

Preferred Education, Experience, and Technical Skills

• Experience working with facility management or CMMS systems such as DMLSS-FM, Maximo, eProjects, or GFEBS

Working Environment

This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery.

This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. While on site visits, an individual in this role will be required to work typical hours at the request of the client or role demands.

Physical Demands

Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors, contractor representatives, and inspecting the construction work that is being performed.

Walking: This role