Project Accountant

Job Description

Job Description

We are looking for a detail-oriented Accounting Clerk to join on a contract basis with the potential for a permanent position. This role supports the financial management of construction projects by overseeing billing, cost tracking, reconciliations, and reporting throughout each project stage. The ideal candidate is comfortable working with project teams and accounting records to keep financial information accurate, timely, and aligned with contract requirements.

Responsibilities:

• Establish new projects in the accounting system, including budgets, cost structures, and coding needed for accurate financial tracking.

• Monitor job-related spending, subcontractor commitments, approved changes, and overall cost activity to maintain clear project visibility.

• Create and process monthly customer invoicing, progress billings, and other project-related billing documents with accuracy and timeliness.

• Examine subcontractor invoices for supporting backup, proper authorization, and compliance before payment is released.

• Analyze budget performance and update profitability projections across the life of each project.

• Reconcile project accounts, research variances, and resolve discrepancies affecting job cost accuracy.

• Support month-end activities by preparing accruals, assisting with close tasks, and contributing to financial reporting deliverables.

• Produce job cost and project performance reports and share key financial insights with Project Managers and internal stakeholders.

• Track retention balances for both receivables and payables while helping maintain audit readiness and contract compliance documentation

• Experience handling Accounts Payable and Accounts Receivable functions in a project-based accounting environment.
• Proficiency with QuickBooks Desktop and confidence working within accounting systems to maintain project financial records.
• Background managing high-volume invoicing with strong attention to detail and accuracy.
• Ability to process payroll and support related accounting activities as needed.
• Knowledge of job costing, project billing, and budget monitoring within construction or contract-driven operations.
• Strong reconciliation and reporting skills, with the ability to identify and investigate financial discrepancies.
• Effective communication skills for partnering with Project Managers, subcontractors, and internal accounting teams.