Procurement Analyst

Position Summary Under general supervision, this position assists the overall operations of the Purchasing Division by working with departments to coordinate the procurement of materials, supplies, equipment and services needed for departments in order to support City operations. This position independently performs the full range of procurement duties, including developing quotes, bids, request for proposals, contractor negotiations, contract development and provides contract administration assistance to departments. The work has aspects requiring the interpretation and application of policies, procedures and regulations. This position receives only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the City. Position Summary Under general supervision, this position assists the overall operations of the Purchasing Division by working with departments to coordinate the procurement of materials, supplies, equipment and services needed for departments in order to support City operations. This position independently performs the full range of procurement duties, including developing quotes, bids, request for proposals, contractor negotiations, contract development and provides contract administration assistance to departments. The work has aspects requiring the interpretation and application of policies, procedures and regulations. This position receives only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the City. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. Coordinates and performs professional-level administrative and programmatic work in procurement, solicitation development, and contract administration. Researches and develops detailed product and/or service specifications and establishes contract terms; confers with department staff to resolve questions regarding intent and expected use of goods and services, specification definitions and scope of work statements. Prepares, reviews, and administers the procurement process which includes but is not limited to: the development and the issuance of solicitations including quotes, bids, and requests for proposals while ensuring legal and contractual provisions are included to protect City interests, the issuance of addendums, meeting notes; conducting public openings; analyzes and facilitates the evaluation of responses and awards, and coordinating multi-departmental procurements. Negotiates contract terms, conditions and pricing; prepares and/or reviews contract documents while ensuring legal requirements are incorporated and enforced; coordinates and confers with legal counsel as needed and/or Procurement Manager as needed. Conducts research relative to products, services, and suppliers. Creates procurement documents and purchase recommendations for City Council award authorization. Attends/leads meetings, including pre-bid and post-bid debriefings. Maintains the purchasing module of the City’s integrated financial system; administers all purchase order approvals and inquiries and year-end processes; develops reports and processes, which includes reviewing and approving all purchases through the City’s integrated financial system purchase order module. Develops Citywide purchasing programs by working with vendors. Provides training, guidance and technical assistance to City staff regarding the purchasing financial modules and other City programs. Assists department with the administration of purchasing related contracts. Assists with the review and administration of the procurement card program as needed. Uses the City’s integrated financial system to generate blanket purchase orders, or purchase orders from assigned requisitions and distribution to internal and external customers as needed. Processes the Procurement Manager’s blanket purchase orders or purchase orders in the City’s integrated financial system, as assigned, to maintain internal controls and distributes to internal and external customers as needed. Coordinates e‑procurement programs. Promotes positive, productive work relations with City employees, elected and appointed officials, representatives from other organizations, and the general public. Serves as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; provides information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned areas of responsibility; reviews problems and recommends corrective actions. Assists with analyzing and applying for various awards such as the Achievement of Excellence in Procurement (AEP) award. Strong written, verbal, and presentation skills and the ability to convey complex information in a way that is understandable to internal stakeholders at varying levels of the organization. Must be results‑oriented, highly organized, and detail‑oriented, with strong problem‑solving, record‑keeping and critical thinking skills; must consistently produce high‑quality work/results, willing to learn, and able to prioritize and multitask in a fast‑paced and demanding environment. Other duties as assigned. Required Minimum Qualifications MINIMUM REQUIRED QUALIFICATIONS Bachelor’s Degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Finance, or a closely related field. Three (3) years of professional‑level experience in procurement, solicitation drafting (RFPs/IFBs), contract administration, legal/paralegal compliance, or complex municipal administrative operations. An equivalent combination of higher education, specialized contract training, and direct municipal/public administrative experience that demonstrates the required knowledge, skills and abilities to perform the work. Must obtain Certified Professional Public Buyer (CPPB) from Universal Public Procurement Certification Council (UPPCC) within four (4) years of employment. Intermediate proficiency with office computers and related business applications. PREFERRED QUALIFICATIONS User experience with enterprise resource planning systems (ERP) and electronic purchasing systems, such as JDE and MITN. Demonstrated experience independently drafting solicitation documents and managing the full procurement cycle from solicitation development through final contract execution. Prior public sector purchasing experience. Active involvement with a recognized purchasing association, or related membership organizations. SUPPLEMENTAL INFORMATION PHYSICAL AND WORK ENVIRONMENT The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor. This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work has no exposure to environmental conditions. Work is generally in a moderately noisy office setting (e.g. business office, light traffic). SELECTION PROCESS Examination To evaluate skills necessary for successful performance in this position. Oral Evaluation of Qualifications To evaluate technical knowledge, decision‑making/problem solving skills, employment history, communication skills, and other factors related to successful performance in this position. Notes The above examination information may be modified for this or future postings. Each position at the City of Rochester Hills has an assigned Pay Grade consisting of 6 steps. New employees generally start at Step 1 to allow for growth and wage progression, aligned with the City’s annual review process. The City will evaluate the applicant’s skills and experience to determine whether a higher Step placement is appropriate. We value diversity, equity and inclusion as a foundation for innovation and seek candidates who represent a variety of backgrounds and perspectives. Health & Wellness Benefits Medical Insurance (HAP - Health Alliance Plan): Effective the 1st of the month following hire date. CORE: HMO High Deductible Health Plan (HDHP) with 100% City-paid premiums. Options: HMO Buy-up, HDHP PPO, and Standard PPO options available with biweekly employee contributions. Dental Insurance (Delta Dental of Michigan): CORE: 100% City-paid premium. Buy‑Up: Option available with biweekly employee contribution. Vision Insurance (NVA - National Vision Administrators): CORE: 100% City-paid premium. Opt‑Out Buy‑Out Bonus: Employees opting out of medical and/or dental coverage receive $275/month for Medical and $25/month for Dental paid biweekly. Health Savings Account (HSA via HealthEquity): Requires enrollment in a High Deductible Health Plan (HDHP). City Contribution: Up to $1,500/year (Single) or $3,000/year (Family), prorated based on start date. Flexible Spending Accounts (FSA via TASC): Medical FSA and Dependent Care FSA options available for pre‑tax contributions up to IRS limits. Wellness & EAP: Wellness Allowance: Up to $300 / $200 annually based on participation. EAP (CARE): Free 24/7 confidential counseling and support services. Retirement & Financial Security 401A Pension Plan (Transamerica): Effective after the probationary period (6 months). City Contribution: 15% of gross wages (Vesting: 50% at 3 yrs, 75% at 4 yrs, 100% at 5 yrs). Employee Mandatory Contribution: 4% of gross wages (Immediately 100% vested). Retiree Health Savings (RHS via Transamerica): Effective after probation. City Contribution: 4% of gross wages (Vesting: 50% at 3 yrs, 75% at 4 yrs, 100% at 5 yrs). Employee Mandatory Contribution: 1% of gross wages (Immediately 100% vested). Deferred Compensation (457 & Roth 457 via Transamerica): Voluntary pre‑tax or Roth post‑tax retirement savings available starting on the hire date up to annual IRS maximums. Life, Disability & Protection Plans Basic Life & AD&D Insurance (New York Life / CIGNA): 100% City-paid premium. Life: Base salary rounded to nearest $1,000 up to $60,000 max. AD&D: Base salary rounded to nearest $1,000 up to $50,000 max. Short‑Term Disability (STD): 100% City-paid premium; pays 66.67% of weekly base pay (up to $1,250/week max). Long‑Term Disability (LTD): 100% City-paid premium; pays 60% of monthly base pay (up to $4,000/month max). Time Off & Professional Development Vacation Leave: Starts accruing at 3.08 hours per pay period (10 working days/year) and scales up to 25 working days/year based on years of service. Annual Leave: Accrues 4 hours per pay period (13 working days/year). Unused balances above 56 hours are paid out in cash each October. Paid Holidays: Observed according to the official City schedule (2026 - 12 days). Tuition & Books Reimbursement: Up to $2,500 for tuition and $300 for books per year for qualified coursework following the probationary period. Paid Military Leave: City pays differential pay for active duty (up to 24 weeks per 24‑month period) or training (up to 2 weeks per 12‑month period). #J-18808-Ljbffr City of Rochester Hills