Assistant to Dean

Assistant to Dean (Full Span, More than 500 Students) Assist in organizing and managing the routine work activities of a school office and provide clerical services to the school dean and other staff members. Responsibilities and Duties: Assist the Campus Dean in the needs of running the business of the school and perform any duties as assigned by the Campus Dean. Promote good public relations by assisting students, teachers, and parents. Answer incoming calls, take reliable messages, and route to appropriate staff. Schedule meetings and appointments for the Campus Dean. Maintain confidentiality of information. Maintain a schedule of appointments and make travel arrangements for school staff. Originate, draft, distribute, file physical and computerized files, records and reports that are essential to the operation of the campus dean directed by the school dean. Review and process personnel time records including leave requests and reports for submission to Human Resources Department. Perform routine bookkeeping tasks, including simple mathematic operations, assist with the preparation of purchase orders and payment authorizations. Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment. Attend any/all meetings as they pertain to student services software and/or PEIMS. Maintain a working knowledge of current PEIMS requirements and rules as related to registration, attendance and scheduling. Compile relevant data as needed when preparing various federal, state and local reports. Support campus staff in the use of the student information system. Support the school receptionist with receiving incoming calls, take reliable messages, and route to appropriate staff. Maintain inventory of supplies and materials for the school dean and other staff members. Monitor school copiers for supplies and repair. Replenish supplies and schedule repairs if needed Supervisory Responsibilities: No direct reports Qualifications: Education/Certification: High school diploma or GED Knowledge/Skills/Abilities: Ability to work congenially with school administrators, instructional personnel, support staff members, and others Ability to perform a variety of duties concurrently Ability to maintain control in stressful situations Effective communication and interpersonal skills Small office environment and frequent interruptions Proficient skills in keyboarding, word processing, and file maintenance Basic math skills Ability to use personal computer and software to develop spreadsheets and databases and do word processing Bilingual preferred (English/Spanish) Experience: Related experience, preferably in a public education environment preferred