Site Manager

Ultimate Shine Car Wash - ULTM045 4001 Peace St Lynchburg, VA 24501, USA Description JOB TITLE: Site Manager FLSA STATUS: Exempt for Salaried | Non-Exempt for Hourly (Colorado Only) JOB STATUS: Full Time LOCATION: Site REPORTS TO: District Manager DIRECT/ INDIRECT REPORTS: EFFECTIVE DATE: 6/1/2025 Position Overview The Site Manager (SM) is responsible for overseeing the daily performance and long‑term success of a Spotless Brands location. This leader ensures operational excellence, delivers exceptional customer experience, and drives site‑level financial results. The Site Manager is accountable for leading and developing team members, maintaining a clean and safe environment, and executing all company policies and procedures. This role serves as the on‑site business owner, responsible for staff performance, site profitability, service execution, and customer satisfaction. Site Managers report directly to the District Manager and are responsible for leading a team that may include Assistant Managers and frontline team members. This position may be classified as exempt (salaried) or non‑exempt (hourly) based on applicable state and federal wage and hour laws. In some states, such as Colorado, the Site Manager role may be non‑exempt due to minimum salary threshold requirements. Regardless of classification, the duties and expectations of the role remain consistent. Essential Functions (Other Duties as Assigned ) Operational Leadership Lead day‑to‑day operations to ensure consistent delivery of safe, efficient, and high‑quality car wash experience Ensure team compliance with all standard operating procedures (SOPs), safety protocols, operational audits, and service standards Maintain a professional, clean, and customer‑ready site at all times Collaborate with facilities and/ or corporate support center teams to report and resolve equipment issues; perform only basic troubleshooting where appropriate Monitor equipment performance and proactively elevate significant concerns to appropriate support partners Perform other duties as assigned to support the team and the needs of the business Team Development & Performance Ensure all hiring practices are executed in accordance with company policies and applicable employment laws, including accurate entry of new hire data and employment changes in all systems Maintain data integrity to support compliance accurate payroll, reporting, and workforce planning – understanding that inaccurate or incomplete information may result in compliance risk or operational disruptions Ensure accurate and timely completion of scheduling, payroll, and timekeeping responsibilities, including monitoring hours worked, approving timecards, and submitting payroll data in accordance with company policies and applicable labor laws Set clear performance expectations and deliver timely feedback, recognition, and corrective action when necessary Create a positive and inclusive team culture that reflects Spotless Brands’ values Drive a “One Team” Spotless Brand culture by leading daily operations with consistency, promoting collaboration, and guiding the team through change initiatives Partner with human resources (HR), Loss Prevention, and district leadership on employee relations matters Customer Experience & Community Engagement Model and reinforce exceptional customer service behaviors Resolve customer complaints and concerns promptly, ensuring a positive brand experience Engage with local community to build brand loyalty and awareness Drive achievement of site‑level goals including revenue, profit, membership sales, and customer retention Oversee site‑level inventory management (e.g., chemicals, supplies, uniforms) and ensure timely reordering within budget Maintain accurate financial records including labor scheduling, daily reconciliation, invoicing, cash tip logs, and bank deposits Accurately manage timekeeping and payroll responsibilities in accordance with company policies and applicable wage and hour laws, ensuring timely submission and compliance with reporting requirements Ensure full compliance with company cash handling and loss prevention policies Safety & Compliance Create a culture of safety by ensuring all team members follow safety guidelines and respond appropriately to incidents Conduct regular safety audits and partner with Asset Protection/ Loss Prevention, HR, and Facilities Ensure compliance with all company policies, as well as applicable federal, state, and local laws and regulations related to employment practices and workplace standards Serve as the liaison between the site and the District Manager escalating site‑level concerns as appropriate Provide timely updates and reporting to leadership on site performance, staffing, and operational opportunities Partner with support functions (e.g., Facilities, HR, Marketing, IT, etc... ) Site Type Variations The core responsibilities of the Site Manager remain consistent across all locations and while core duties do not change, the operational emphasis may vary slightly depending on the site type: Express Sites: Prioritize high‑throughput exterior wash operations with a strong focus on speed, automation, and membership These sites typically operate with smaller, leaner teams where direct leadership is essential. Full‑Service Sites: Include both exterior and interior vehicle cleaning, requiring greater labor coordination and a higher‑touch customer experience. Flex Sites: Combine full‑service and express wash models and may include additional profit centers such as convenience store and/or lube center, requiring cross‑functional coordination, broader staffing needs, and inventory management. Education and Experience High School Diploma or equivalent required; associate or bachelor’s degree in business, management, or related field preferred Minimum of 1 year of progressive leadership experience in a customer‑focused retail, service, or automotive environment is strongly preferred but not required Minimum of 18 years of age required due to equipment and/ or fuel handling responsibilities (where applicable) Must meet all required certification and regulatory compliance standards applicable to the role, as defined by federal, state, and local laws (e.g., fuel handling, food safety, alcohol/ tobacco sales, environmental safety, OSHA requirements), where applicable Demonstrated experience managing teams, staffing schedules, and daily operational workflows Proven ability to drive results in a fast‑paced, hands‑on environment Previous experience in the car wash, oil change, convenience store, or quick service industry is strongly preferred but not required Must be able to successfully pass a background check in accordance with company policies and applicable laws Knowledge, Skills, and Abilities Knowledge Operational practices in high‑volume customer‑facing environments Basic financial and inventory management Team member supervision, development, and scheduling Safety and compliance standards for service‑based environments Skills Strong leadership and team‑building skills Effective problem solving and conflict resolution Time management and multitasking skills in a fast‑paced environment Basic mechanical aptitude to identify equipment issues Basic computer skills, including the ability to use email, navigate spreadsheets (e.g., MS Excel) and perform standard data entry tasks Abilities Ability to work in a fast‑paced, outdoor environment Ability to work flexible hours, including evenings, weekends, and holidays Ability to learn quickly and apply new procedures and/ or operational tools Physical Requirements Ability to walk, stand, and move, often uneven, moving and/ or wet surfaces through site Ability to stoop, crouch, bend frequently, and constantly using fingers, hands, and arms including occasional ascending and descending a ladder Ability to twist, carry, reach, push, and pull frequently Ability to lift and carry 50 pounds without assistance for work‑related materials Ability to work outdoors and be efficient in all weather conditions Ability to work on your feet in a fast‑paced, physically active environment Must be able to work in an environment with varying noise levels, including loud sounds from machinery, tools, or high‑traffic areas Ability to operate point‑of‑sale systems, tablets, and computers to record metrics, process transactions, and complete required documentation Ability to communicate clearly and professionally with customers, peers, and leaders using verbal and written communication Flexibility to work non‑traditional hours, including evenings and weekends, as business needs or emergencies arise This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr