Billing & Costing Administrator

Job Description

Job Description

Job Title: Billing & Costing Administrator

Job Description

The Billing and Costing Administrator supports the accounting department by performing job costing, billing, and data entry to maintain accurate financial records and ensure timely invoicing. This role requires strong organizational skills, meticulous attention to detail, and the ability to work efficiently in a fast-paced environment while collaborating with project and accounting teams.

Responsibilities

• Perform detailed job costing for projects, ensuring accurate allocation of labor, materials, and overhead expenses.
• Prepare and process customer billing in alignment with company policies and project timelines.
• Enter and maintain accurate data in accounting systems, including invoices, purchase orders, and job cost reports.
• Reconcile job cost reports and assist with variance analysis to identify and resolve discrepancies.
• Collaborate with project managers and other departments to resolve billing issues and ensure accurate and timely invoicing.
• Assist with month-end closing activities, including preparation of reports and supporting documentation.
• Maintain organized financial and billing records to support audits and compliance reviews.
• Use spreadsheet software to navigate, update, and create simple formulas to support billing and costing activities.
• Work within a large ERP system to process transactions, track job costs, and support financial reporting.

Essential Skills

• Proven experience with job costing for projects, including allocation of labor, materials, and overhead.
• Hands-on experience with customer billing and invoicing processes.
• 2+ years of data entry experience in an accounting or finance environment.
• 2+ years of accounting clerk experience, including exposure to accounts payable and accounts receivable.
• Ability to navigate within spreadsheets and create simple formulas in Excel.
• Experience using a large ERP system such as SAP, Oracle, Sage, Workday, Microsoft Dynamics, or NetSuite.
• Strong attention to detail and accuracy in financial data entry and reporting.
• Ability to work effectively in a fast-paced environment while managing multiple tasks and deadlines.
• Strong communication skills to collaborate with project managers and cross-functional teams.

Additional Skills & Qualifications

• Experience with Sage or similar accounting software.
• Experience in the construction industry or project-based environments.
• Familiarity with job cost reporting and variance analysis.
• Experience supporting audits or compliance reviews through organized documentation.
• Demonstrated ability to follow established accounting policies and procedures.
• Strong organizational skills and the ability to maintain well-structured financial records.

Work Environment

This role is fully onsite and requires regular in-person collaboration with the accounting team and other departments. The position involves working extensively with large ERP systems and spreadsheet software to manage billing, job costing, and financial data. The environment is fast-paced and deadline-driven, with a focus on accuracy, organization, and teamwork.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. 

This is a Contract to Hire position based out of Allentown, PA.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Allentown,PA.

This position is anticipated to close on Jul 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.