Legal Assistant

Job Description

We are seeking a highly organized, detail‑oriented Legal Assistant to support the Corporate Legal Team. The ideal candidate will bring a blend of time management, technology acumen and interpersonal skills to help drive the effectiveness of the Legal Department.

Key Responsibilities:

Documentation Development, Support and Management

• Prepare, format and proofread presentations and reports
• Coordinate and monitor cross-functional document collection for board meetings
• Organize files and manage the Legal Team’s SharePoint document repository
• Draft routine correspondence
• Process incoming mail and route appropriately
• Enter and update contract and matter information in the department's contract systems and matter management systems; generate reports as requested
• Route documents for signature and track execution status
• Coordinate and support onboarding of new legal team members

Department Technology Administration

• Serve as the primary point of contact for adding and removing access to Legal Department technology
• Troubleshoot user issues
• Support implementation of and enhancements to Legal Department technology

Meeting, Calendar and Travel Support

• Coordinate internal and external meetings involving Legal team members
• Manage calendars and book travel for Legal leadership
• Coordinate logistics, prepare agendas, assemble decks, presentation and handouts, and order supplies for legal team meetings
• Process expense reports

Subpoena & Legal Request Coordination

• Under the supervision of an attorney, intake subpoenas and coordinate responses with business stakeholders
• Monitor and triage Legal Team group mailbox and matter intake systems (e.g., ServiceNow)
• Update matter management, tracking systems

Intranet Support

• Manage Legal Department content that appears on the Company intranet including the Legal Hub and the Corporate Policy Library, ensuring that the content stays up-to-date, accessible and relevant

General Department Operations Support

• Additional duties as assigned to support the efficient operation of the Legal Department

Qualifications:
Qualifications

• Associates' Degree or equivalent in relevant area; Bachelor's preferred; Experience in lieu of degree will be considered
• 3+ years administrative support experience, preferably in a legal department or law firm
• Experience supporting legal or compliance teams strongly preferred
• Experience with legal technology platforms including e-billing and contract lifecycle management systems preferred.
• Familiar with Power BI, DocuSign or similar e-signature platform, e-billing or matter management systems, contract lifecycle systems strongly preferred.
• Notary or willingness to become a notaryStrong organizational, communication, and problem-solving skills.
• Proficient with Microsoft Office Programs (Word, PowerPoint, Excel, Teams, SharePoint) and Adobe Pro

Additional Information

All your information will be kept confidential according to EEO guidelines.

Why work for Cornerstone Building Brands?

Our teams are at the heart of our purpose to positively contribute to the communities where we live, work and play . Full-time* team members receive** medical, dental and vision benefits starting day 1. Other benefits include PTO, paid holidays, FSA, life insurance, LTD, STD, 401k, EAP, discount programs, tuition reimbursement, training, and professional development.

*Full-time is defined as regularly working 30+ hours per week. **Union programs may vary depending on the collective bargaining agreement.

Cornerstone Building Brands is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, or status as a protected veteran. You can find the Equal Employment Opportunity Poster here. You can also view Your Right to Work Poster here along with This Organizations Participation in E-Verify Poster here. If you'd like to view a copy of the company's affirmative action plan for protected veterans or individuals with disabilities or policy statement, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. If you have a disability and you believe that you need a reasonable accommodation in order to search for a job opening or to submit an online application, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. This email is used exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails received for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

All your information will be kept confidential according to EEO guidelines.

California Consumer Privacy Act (CCPA) of 2018

Must be at least 18 years of age to apply.

Note to External Recruiters

Cornerstone Building Brands does not accept unsolicited resumes and will not pay fees for any candidate submissions that were not expressly authorized.

Notice of Recruitment Fraud

We have been made aware of multiple scams whereby unauthorized individuals are using Cornerstone Building Brand's name and logo to solicit potential job-seekers for employment. In some cases, job-seekers are being contacted directly, both by phone and e-mail. In other instances, these unauthorized individuals are placing advertisements for fake positions with both legitimate websites and fabricated ones. These individuals are typically promising high-paying jobs with the requirement that the job-seeker send money to pay for things such as visa applications or processing fees. Please be advised that Cornerstone Building Brands will never ask potential job-seekers for any sort of advance payment or bank account information as part of the recruiting or hiring process.