Scholarship Specialist, Associate or Scholarship Specialist, Intermediate

Scholarship Specialist, Associate or Scholarship Specialist, Intermediate Job no: 499850 Work type: Non-Classified/Professional Location: Boise, ID Categories: Financial Aid, Entry-Level, Mid-Level, Student Affairs & Enrollment Management Job Summary/Basic Function: The Financial Aid & Scholarships Department is seeking a detail-oriented, student-focused Scholarship Specialist, Associate or Scholarship Specialist, Intermediate. This position will perform essential accounting/financial duties within the Scholarship team by providing oversight in all areas of cash management. Daily review and/or monthly reconciliation of cash and scholarship account balances. The last five years has seen 80% growth in the funding of scholarships for students. The significant increases are most notable in institutional funding, as well as state funded scholarships—primarily the Idaho Opportunity Scholarship and Idaho LAUNCH. The substantial increase in WUE scholarships also represents a commitment on the part of the institution to attract non-resident students. In addition, this position will assist in maintaining the on-line scholarship management tool and work closely with scholarship department chairs. We continue to see increases in the number of students logging into AcademicWorks/Blackbaud to apply for scholarships. At this time, we have virtually all of the academic departments utilizing the software to award their scholarships. The scholarships team has worked very hard to encourage students to apply for scholarships, and utilization has increased each year. Department Overview: The Financial Aid and Scholarships Department at Boise State University helps students and their families navigate the process of funding a college education. This office is a central resource for all types of financial assistance, ensuring students understand their options and have the support they need to afford their education. We also foster a respectful, collaborative, and results-driven work environment where all employees are encouraged to develop professionally, support team efforts, and take accountability for their actions. Level Scope: Scholarship Specialist, Associate: Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training. Scholarship Specialist, Intermediate: Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees. Essential Functions: Scholarship Specialist, Associate: 60% of time the Scholarship Specialist, Associate must perform: Scholarship Stewardship Review, assist with set up, and monitor all institutional and foundation scholarship funds. In doing this the position is responsible for entering data into OSFA Admin Portal to ensure accurate disbursal of funds and entering data into the Scholarship Database to ensure accurate awarding of the funds. This is completed by first interpreting the guidelines set up by the foundation and donor agreement. Use judgment and research skills to assure accurate awarding of scholarship funds per donor request. Resolve issues affecting awarding scholarships and Federal Financial Aid within a Students Cost of Attendance. Understand federal and state aid regulations and make adjustments to student award packages as impacted by scholarship decisions Monitor donor funds and students that have completely withdrawn from the University and return those funds to donors as necessary. Comply with local, federal, and state laws to ensure accurate cash handling processes are in place. Monitor student attendance and scholarship acceptance and return donor funds to donors if the students fail to attend or fails to comply with donor restrictions. 35% of time the Scholarship Specialist, Associate must perform: Scholarships On-line System Maintenance and Creating New Awards Design, modify, and implement a tracking system for the thousands of fund code set up and scholarship account set up to ensure accuracy and consistency. Create new scholarship fund codes for new scholarship agreements. Participate in Blackbaud Awards Management webinars and stay abreast any software updates and changes. Identify best practices and benchmarks. Strategize and implement methods to raise client services to those standards. Prioritize implementation. Identify the needs of the scholarships team. Plan, design, and implement programs and projects that will meet those needs and ensure the success of the client services team. Skills in complementary fields may include, but not be limited to, Business administration, public administration, counseling, human resource management, tax preparation, economics, human performance improvement, and educational technology. 5% of time the Scholarship Specialist, Associate must perform: Counseling Advice and counsel students and families. Inform and advise on the financial aid and scholarship application process, advice on unique and special circumstances for individual applicants, financial literacy topics, responsible loan borrowing, and options for funding a college education. Process aid. Evaluate and review financial aid awards, process documents, respond to student requests. Review student files and perform a need analysis. Understand functional/technical aspects of job. Remain current in knowledge and understanding of regulations and technology changes. Participate in outreach activities. Perform other duties as assigned Scholarship Specialist, Intermediate: 60% of time the Scholarship Specialist, Intermediate must perform: Scholarship Stewardship Review, assist with set up, and monitor all institutional and foundation scholarship funds. In doing this the position is responsible for entering data into OSFA Admin Portal to ensure accurate disbursal of funds and entering data into the Scholarship Database to ensure accurate awarding of the funds. This is completed by first interpreting the guidelines set up by the foundation and donor agreement. Use judgment and research skills to assure accurate awarding of scholarship funds per donor request. Resolve issues affecting awarding scholarships and Federal Financial Aid within a Students Cost of Attendance. Understand federal and state aid regulations and make adjustments to student award packages as impacted by scholarship decisions Maintain, track, and adjust student’s accounts for financial resources awarded to students outside of Boise State. Monitor donor funds and students that have completely withdrawn from the University and return those funds to donors as necessary. Oversee the disbursement of approximately $3 million in Scholarships brought to Boise State by our students from outside agencies. Review the accounts for outside scholarships and assure account balance. Work closely with Senior Accountant to facilitate reconciliation of funds and to maintain fiscal integrity of the hundreds of agency accounts. Research and analyze data to ensure fiscal accuracy with the hundreds of outside scholarship checks received by the Scholarship Office yearly. Comply with local, federal, and state laws to ensure accurate cash handling processes are in place. Monitor student attendance and scholarship acceptance and return donor funds to donors if the students fail to attend or fails to comply with donor restrictions. 35% of the time the Scholarship Specialist, Intermediate must perform: Scholarships On-line System Maintenance and Creating New Awards Design, modify, and implement a tracking system for the thousands of fund code set up and scholarship account set up to ensure accuracy and consistency. Create new scholarship fund codes for new scholarship agreements. Participate in Blackbaud Awards Management webinars and stay abreast any software updates and changes. Identify best practices and benchmarks. Strategize and implement methods to raise client services to those standards. Prioritize implementation. Identify the needs of the scholarships team. Plan, design, and implement programs and projects that will meet those needs and ensure the success of the client services team. Skills in complementary fields may include, but not be limited to, Business administration, public administration, counseling, human resource management, tax preparation, economics, human performance improvement, and educational technology. 5% of time the Scholarship Specialist, Intermediate must perform: Counseling Advise and counsel students and families. Inform and advise on the financial aid and scholarship application process, advice on unique and special circumstances for individual applicants, financial literacy topics, responsible loan borrowing, and options for funding a college education. Process aid. Evaluate and review financial aid awards, process documents, respond to student requests. Review student files and perform a need analysis. Understand functional/technical aspects of job. Remain current in knowledge and understanding of regulations and technology changes. Participate in outreach activities. Perform other duties as assigned Knowledge, Skills, Abilities: Both Levels: Organizational, analytical and problem-solving skills Ability to handle multiple tasks under pressure of deadlines Providing quality client services Verbal and written communication skills including public speaking and creating presentation materials Working effectively in a collaborative, team environment Planning, prioritizing, and leading projects to successful completion Understanding, interpreting, and following federal and state aid guidelines Minimum Qualifications: Scholarship Specialist, Associate: Bachelor’s degree or relevant experience. Scholarship Specialist, Intermediate: Bachelor’s degree or relevant experience, plus 2 years professional experience. Physical Demands: This position is generally in a normal indoor office setting with minimal noise levels and may involve bending, moving, lifting, and carrying materials that weigh up to 15 pounds. Salary and Benefits: Scholarship Specialist, Associate: $49,732.80 annually Scholarship Specialist, Intermediate: $50,065.60 annually Boise State University provides a best-in-classbenefits package , including (but not limited to): 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days) Between 12-24annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service 10.76% University contribution to yourORP retirement fund (Professional and Faculty employees) 11.96% University contribution to yourPERSI retirement fund (Classified employees) Excellent medical, dental and otherhealth-related insurance coverages Tuition fee waiver benefits for employees, spouses and their dependents Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed. Advertised: September 3, 2026 Mountain Daylight Time Applications close: September 10, 2026 11:55 PM Mountain Daylight Time Equal Employment Opportunity Boise State University is committed to providing equal employment opportunities to all employees and qualified applicants for employment as providedfor by federal, state, and local law. The university does not discriminate in employment opportunities or actions on the basis of any status orclass protected under applicable federal, state, or local law. The University endeavors to recruit, hire, train, and promote the most qualifiedemployees in all job titles. All other personnel actions are administered without regard to protected class under federal, state, or local law.If you require an accommodation at any step in our recruitment process, you are encouraged to contact View phone number on click.appcast.io View email address on click.appcast.io . Jeanne Clery Act Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others.You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling View phone number on click.appcast.io ; or by sending an email to View email address on click.appcast.io Annual Security and Fire Safety Report #J-18808-Ljbffr Boise State University