Program Assistant

Program Assistant - PrescottJoin a mission-driven organization dedicated to ending veteran homelessness and supporting veterans and their families on the path to stability and independence.As a Program Coordinator, you will play a vital role in supporting daily program operations, compliance, client services, reporting, financial tracking, event coordination, and administrative functions that directly impact veterans receiving housing and supportive services.This position is ideal for candidates with experience in nonprofit operations, program administration, social services, office management, grants administration, or project coordination who are looking to make a meaningful difference while building a rewarding career.Key ResponsibilitiesSupport day-to-day operations of veteran housing and supportive service programsMaintain client records, databases, and documentation to ensure compliance with grant and program requirementsAssist Case Managers and program staff with file maintenance, audit preparation, and quality assurance reviewsTrack, collect, reconcile, and report program participant fees, rent payments, and other site revenuesManage petty cash, deposits, expense tracking, and financial documentationCoordinate purchases, supply inventory, vendor relationships, purchase orders, and expense allocationsSupport grant administration activities including reporting, budget tracking, invoicing, and compliance documentationAssist with supportive service fund requests and resource coordination for veteransCoordinate donor records, in-kind contributions, mailings, and community engagement activitiesOrganize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partnersSupport intake, eligibility verification, client orientations, and program enrollment activitiesAssist with recruitment and onboarding activities including job postings, interview scheduling, candidate communications, and new hire coordinationTrack employee training, certifications, evaluations, and compliance requirementsMaintain operational policies, procedures, and program manualsProvide confidential administrative support to leadership and program teamsPrepare reports, spreadsheets, and presentations for management and fundersSupport cross-functional projects that improve program effectiveness and service deliveryWhat You'll BringBachelor's degree in Social Services, Nonprofit Management, Business Administration, Accounting, Public Administration, Human Services, or a related field. Equivalent experience may substitute for education requirements.Strong administrative, organizational, and project coordination skillsExperience supporting nonprofit, social service, healthcare, housing, or community-based programs preferredExcellent written and verbal communication skillsStrong attention to detail and ability to manage multiple priorities simultaneouslyExperience maintaining records, reports, databases, and compliance documentationAbility to work independently while collaborating effectively with diverse teamsStrong customer service and relationship-building skillsProficiency with Microsoft Office Suite, including Excel, Word, Outlook, and TeamsPreferred QualificationsExperience working in nonprofit organizations, social services, housing programs, or community-based programsFamiliarity with grants management, reporting, budgeting, or compliance processesKnowledge of veteran services, homelessness programs, supportive housing, or community resourcesExperience coordinating events, trainings, or volunteer programsWhy Join U.S.VETS?Help transform the lives of veterans and their familiesWork for one of the nation's leading veteran-serving nonprofit organizationsCollaborative, mission-driven cultureProfessional growth and development opportunitiesComprehensive benefits package including: Medical, Dental, and Vision InsurancePaid Vacation and Sick TimePaid Holidays401(k) with Company Match