Administrative Assistant 2

Administrative Assistant 2

Job ID: 303764
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Location

Augusta University 

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia at Augusta University was founded nearly 200 years ago in 1828 as the nation's fifth public medical school. It is the state's flagship medical school and Augusta University's founding school. The Department of Neuroscience and Regenerative Medicine at the Medical College of Georgia houses several key research resources, including the Transgenic and Genome Editing Core, the Viral Vector Core, and a state-of-the-art microscopy facility. This facility features advanced imaging technologies such as multiphoton confocal microscopes, an N-STORM super-resolution microscope, light-sheet microscopes, and imaging flow cytometry, supporting cutting-edge research in cellular and molecular neuroscience.

Job Summary

This position is the assistant to the Chair of the Department of Neuroscience & Regenerative Medicine and responsible for ensuring compliance with institutional, state, and federal regulations. This position requires a high level of discretion due to confidential data of faculty, students, and staff.

Responsibilities

The duties include but are not limited to:

DEPARTMENT CHAIR ASSISTANT: Coordinate all activities for the Department Chair, including coordinating and scheduling meetings, travel arrangements, responsible for handling confidential department information.

FACULTY EVALUATION, PROMOTION AND TENURE: Oversees annual faculty evaluation and promotion and tenure applications for 26 faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system.

FACULTY CANDIDATE VISITS: Manage and coordinate faculty recruitment visits. Create itineraries, coordinate and schedule travel, etc.

COORDINATE MEETINGS: Coordinate departmental faculty and committee meetings. Oversee all aspects of annual symposium and retreats, arranging venue, coordinate external speaker travel and itineraries, invitations, catering arrangement, etc.

GUEST VISITS: Assist with seminar series for the department. Assign speakers, prepare itineraries, coordinate their travel, honorarium, and travel expenses.

TRAVEL AND OA1: Prepare travel authorizations and travel expense statements adhering to current regulations. Prepare OA1 and OA2 documents for all faculty.

OTHER: Perform other duties as assigned.

Required Qualifications

Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.

OR

High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, written, and verbal communication skills.Detail-oriented with strong prioritization and organizational skills.

ABILITIES
Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days; M-F 

Pay Band: B5

Salary Minimum: $17.88/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds. 

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at View phone number on us.fitly.work.

To apply, visit

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