Billing Assistant

Billing Assistant

Burns & McDonnell is an engineering design firm headquartered in Kansas City, Missouri, United States. Burns & McDonnell is one of the leading design firms in the United States.

Job Description

Read and interpret contracts to determine proper invoicing formats;

Generate custom excel based invoice templates and system generated invoices on a daily basis for various engineering and construction contracts;

Coordinate the review and approval of invoices with internal project managers;

Check and verify the accuracy of invoice calculations;

Compile expense reports, timecards, supplier invoices and other documentation as back-up that is to be submitted to the client with the invoice;

Submit invoices via US Postal mail, FedEx, email and or external electronic invoicing programs;

maintain and update an assigned client based invoicing log;

follow up with project managers regarding unbilled work in progress and project status, on a monthly basis;

File invoices and contracts monthly;

audit projects with complicated invoicing requirements on a quarterly basis;

Other duties as assigned

Qualifications

Requirements:

1. Associates Degree required.

2. Minimum 5 years prior experience in an accounting related position.

3. Ability to read and interpret contracts;

4. excellent attention to detail and organizational skills;

5. Strong verbal and written communication skills

6. High math aptitude;

7. Intermediate knowledge using Adobe Acrobat, Microsoft Excel, Word and Outlook programs;

8. Previous Oracle experience (preferably version 11.1)

Additional Information

Company Name: B&M

Job Title: Billing Assistant

Location : Kansas City, MO (Overland Park area)

Pier Diem: No

Working Hours: Fulltime (40h/wk; m-f)

Contract Length: 8 Months (possibility for extension)