Word Processing Specialist

Word Processing SpecialistLocation: NJ Office (On-site) – Supporting both NJ and NY Schedule: Full-Time | Monday–Friday Classification: Non-Exempt Salary: Market-based, depending on experience (Please indicate applicant's salary requirement)What You'll Do:Produce and edit documents using Windows 10, Office 2016, Office 365, iManage, Word, Excel, PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, and Aderant.Assist with application upgrades, testing, and recommendations.Convert and clean up documents; create and revise complex legal documents according to firm guidelines and formatting standards.Provide user support and technical assistance via email, phone, helpdesk, and in-person.Print and prepare complex legal documents.Facilitate the creation and editing of Tables of Authorities and Contents using Best Authority; hyperlink with Westlaw/Lexis and apply bookmarking.Transcribe dictation from analog/digital formats using BigHand.File legal documents electronically (E-Filing) in both Federal and State Courts in NJ and NY.Conduct in-person and virtual notarizations as needed.Step in to perform department secretarial duties when required.What You'll Bring:A minimum of five years of legal secretarial and/or word processing experience in a law firm setting.Advanced proficiency in legal software, including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Office 365, and iManage.Strong customer service orientation with a proactive, professional demeanor.Excellent problem-solving, organizational, and interpersonal skills.Ability to manage multiple tasks efficiently and meet tight deadlines.Outstanding written and verbal communication skills.A demonstrated ability to learn new technologies quickly and effectively support end-users.Capability to work independently while being a collaborative team player.